Esploro
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62 results found
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Add a facet for "Type of Degree"
In case of different degree in the same faculty, such as School of Education offers both EdD and PhD. Currently, the search will return all ETDs in our repository that are associated with the School of Education. So it should capture all the Ed.D.'s, but it also include results of Ph.D.'s as well. There is no facet for type of degree. Therefore, it would be more user friendly for filtering search results by "Type of Degree".
This is about as fine as we can parse it at the moment: https://researchdiscovery.drexel.edu/esploro/search/outputs?query=any,contains,*&page=1&sort=date_d&enable_asterisk_search=true&institution=01DRXU_INST&scope=ResearchETD&mfacet=facet_academic_unit,include,01DRXU_INST___3852,1
62 votesFacets for Degree In, Degree Awarded, and Project Type have been added to the portal in the November 2024 release.
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Configurable forms
I would like to see the deposit forms and related workflows configurable by each institution as they see fit. Configurable forms will potentially allow institutions to expand the usage of the tool for other collections, such as impact cases and specialised collection which must follow certain rules. It is a key feature for the system to stay ahead in the market.
58 votes -
Automatically update Embargoes whose date has passed
Esploro records are Opened automatically after the embargo period had passed – But:
• The records still have "Embargo" in the "Access rights" section of the asset
• "Embargo" still appears on the article’s cover page.It was suggested by Ex Libris support that once in a while we will create a set of all the records for which the embargo date passed, And run on them the 'Update Set of Research Assets' job - replacing the access rights to ‘Open’.
We would like this process to be seamless. We request a job that automatically updates Esploro records whose embargo…
38 votesAs promised, with the December release the coverpage no longer mentions “Embargo” for previously embargoed files.
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Export of search results from Portal
Whereas in Primo, it is possible to export the results of a search (or at least, up to 50) by selecting them and then Exporting them, there does not seem to be the same option in the Researchers portal. We would like to be able to export search results from Esploro. Ideally, this export would not be restricted to 50.
36 votes -
Show "view online" link resolver links regardless of other links
The view online option of link resolver only displays when there are no other links or files attached to an asset. Our procedure is to always add a link to the published version of the record, therefore the link resolver never displays.
We would like to have the option to display link resolver links even if there is already a link in the record. This would ensure our staff and students could still access the resource if we have a full text subscription AND visitors to the portal could link to the published version.
In 2020 when we were launching…
34 votesAvailable in the May 2025 Release
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ORCID Integration to populate other identifiers
The current Esploro ORCID integration writes the employer to the ORCID. At Southern Cross we have an integration that also pulls the other identifiers from the ORCID record. It would be ideal if the Esploro ORCID integration also wrote the identifiers contained on the ORCID record to Esploro. For example ResearcherID and SCOPUS ID.
Many researchers have linked these identifiers to their ORCID we would like to see them automatically linked via the API to the Esploro Researcher record.34 votesAvailable in January 2026
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Improve management of previously affiliated researchers
When a researcher leaves your institution, the only way to presently change their status from "Affiliated" to "Previously Affiliated" is to purge their user record from Alma.
However, there may be reasons for an institution to retain the user's record even though they are no longer an affiliated researcher. For example, the user may be an alumnus or emeritus who retains certain library privileges or has fines associated with their account.
As a result, institutions need a way to transition researchers to "Previously Affiliated" that doesn't require purging their user record.
One possibility would be to add a toggle to…
33 votesCan use the job "update set of researchers" to make affiliated researchers into non-affiliated researchers without any impact on the user record.
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ETD/Student work deposit notification
There is currently only one letter that can be used for ETDs with limited options for customization.
To best serve our student community, it is important to have an ETD deposit notification letter that is generated when an ETD is ingested in Esploro. This communication allows us to not only confirm their deposit has been review and ingested, but to provide the student with the open access permanent URL (handle) that they can use when citing their work. In many cases, this information is required by employers or for other verification purposes.
This information is vital to our student depositors,…
29 votesThis feature was added to Esploro in May 2022 release.
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Smart Harvest / Smart Expansion - Approval history required
We've noticed that once a Smart Harvest or Smart Expansion asset is approved, there is no record of which user account approved the asset.
For training and quality control purposes, we would like to know who has approved these assets. Please consider adding this function to assets that have been sourced via Smart Harvest and Smart Expansion.
We submitted this as a bug, but have been advised it is an enhancement request.
28 votesThe status date and operator who approved has been added to the Smart harvesting subject area. These fields also display in the author matching task list.
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Move name variants and other researcher information when moving all assets and grants
Right now when you move all assets and grants to another researcher record, you lose any unique information from the researcher record such as name variants, affiliations, areas of interest, research topics. You have to re-input this information into the researcher record you retain.
Efficiency would be increased if unique information from a researcher record, including identifiers, moved along with assets and grants.
26 votes -
Enable multiple creators for ETDs
Currently, the ETD author field is not repeatable. We have many ETDs that are co-authored (some having up to 6 authors). Additional authors can be added in the contributors section with role author, but that a) gives them much less prominence in the record and b) requires creating a non-affiliated researcher record. We request that the ETD author field be repeatable to allow for the same level of attribution in the discovery record, and prevent the creation of non-affiliated researcher records which duplicate existing Alma profiles.
25 votesWe are happy to inform you that this idea has been completed, and multiple creators are now available for ETDS.
Shoshana de la Fuente
Product Manager
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Offer separate search scopes for faculty and student research assets
Our institution uses Esploro to provide access to two different types of research assets: faculty publications and ETDs. Currently, Esploro offers the option to search ETDs separately from other assets. However, it is not possible to search our faculty assets separate from ETDs. We would like the option of parsing students and faculty assets into completely separate search scopes rather than having them combined into one.
24 votesThis has been included in the December 2022 release.
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Esploro Analytics - eISSN and ISSN in separated fields in Esploro Analytics Analysis
In Esploro, a research asset record does provide 2 fields for eISSN and ISSN.
This useful distinction seems to be lost in Analytics, where ISSN single field contains both values, separated by semicolon, with no way to disambiguate between them.
The same happens with eISBN and ISBN.
Please keep Esploro Analytics consistent with Esploro and provide fields for eISSN, ISSN, eISBN, ISBN.
It's not only a matter of consistency and granularity. We are trying to make reports/simulation for ANVUR (National Evaluation of Researchers) and we need this distinction.23 votesThis was done in the Dec 2025 release
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OAI_dc output improvements
We would like some improvements to be made to the OAI_dc output file, for example
dc:identifier:
There are a number of identifiers for each record (ISSN, ISBN, DOI, Asset ID, URLs, Esploro URLS (long-type permalink, Viewer, document within viewer) but there is no qualifier to differentiate the identifier/link type
dc:date:
Both published date and conference/event date range appear as dc:date - they can be different years - how do we differentiate?
dc:publisher:
Shows both publisher and country - how to differentiate between the two?
dc:rights:
Includes licence information, copyright statement and internal rights (e.g. open, closed, metadata restricted) - how…
21 votesEsploro now supports Qualified Dublin Core
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Approval notification email - weekly option
It would be good to allow researchers to subscribe to a weekly summary of new assets approved rather than receiving an individual notification for each asset on approval. When adding multiple assets for one researcher, the researcher may feel overwhelmed by the number of separate notification emails. It is possible to turn off approval notifications temporarily, however the librarian would need to remember to manually turn it back on once the assets have been added. Having a single weekly summary notification may be more end-user friendly.
21 votes -
Bulk Changes to Asset Authors
As the title says, we would like the ability to bulk edit authors. We have assets that have almost 3000 authors most of which are unaffiliated which we would like to remove. There currently is no mechanism to do this in a timely manner.
We understand that doing this via SmartHarvesting is difficult at best, but an PUT API or or some other process is possible.
The ones we are having the most trouble with are physics papers as we have member of ATLAS which has the aforementioned almost 3000 authors. Currently we have to remove the 'extra' names one…
21 votesWe added additional bulk update functionality to the Update set of Research Assets job.
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Make researcher note viewable in more locations
The researcher note was added in Feb 2024. You can view it on the researcher record and in the SH queue on a match for an individual person. However, we need to see these notes (or the presence of these notes) in other places to assist with identifying the correct person.
* When you are in an asset (including when in an asset doing smart harvest) - this could even be an indication of a note on a researcher card
* When merging researchers - this could be an indication of a note on the search results for people
*…18 votesAdded to July sprint
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Add student profiles from Alma as Creators or Contributors for Assets
We would like to track presentations, grants, student art exhibits, performances, and other activities that would qualify as artistic or scholarly outputs by students completed as part of their studies. We would like to add students (via their Alma profile) as Creators or Contributors to research assets. However, it doesn't seem like we can do this unless we add students as researchers. We do not want to create researcher profiles for students. Esploro allows tracking of these via ‘Assets’ but students can only be manually added, instead of imported from their Alma user record. This prevents us from running analytics…
17 votesStudent submission forms for assets other than ETDs will be available in the May release.
Shoshana de la Fuente
Product Manager
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Report on generated temporary links
At the moment, you can generate a temporary link for a closed file with an expiry date. However there is no way to report on which files have links generated and what the expires are. This means there is no way to revoke links or update users if the file is changed. It would be good if the generated temporary links and the creation/expiry date could be reported on in Analytics.
16 votesThis is available in our May release.
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Unpaywall OAI-PMH Output
Here at RMIT University, we would like to make available our open access repository content to Unpaywall. https://unpaywall.org/
In order to do this, Unpaywall have advised us of two changes that need to be made to our OAI-PMH output to enable harvesting by them.
Firstly, they require us to configure our OAI-PMH to include clear identifications of the versions of the attached open access files, i.e.. Published Version, Accepted Manuscript and Submitted Version.
These descriptions are used in our current Esploro Repository instance and it would be ideal if these could be included in our OAI-PMH output. Unpaywall have recommended…16 votesPlease see documentation for this feature here
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