Esploro
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63 results found
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Add option to easily export internal organization structure to spreadsheet
We would like to be able to export a file which includes:
Top level unit | 2nd level unit | 3rd level unit | etc for all levels
For example:
Weizmann Institute | Chemistry Faculty | Organic Chemistry Department
Weizmann Institute | Chemistry Faculty | Materials and Interfaces Department
Weizmann Institute | Biochemistry Faculty | Molecular Cell Biology Department
We managed to create such a report using the ‘Esploro Research Assets’ subject area – but this report includes only departments and faculties for which we have assets. If there are departments for which we do not have assets, they will…9 votesHi,
I am reviewing Ideas Exchange and have some questions about this idea
This would be an export of the org structure only? Is this in reference to analytics?
What purpose would this report serve?
Thanks
Tami
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The organization sub-unit should be searchable by Alternative Names
This functionality is already planned.
0 votes
AdminTami Ezra
(Admin, Ex Libris)
responded
Removed the "Planned" status because although this is still on our longer-term roadmap, there isn't a definite timeline.
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Map programs & research units to ETD types
Now that undergraduate students can self-deposit in Esploro, it is essential that the process be as straightforward as possible. Currently the programs and research units that they must select from are all possibilities. We would like a way to identify the relevant programs and research units so they are given a subset of relevant options. Without having an appropriate subset it will be much more challenging for everyone, and we are sure we will get a lot of incorrect information in the form.
8 votes -
Assign assets with active messages to administrators
Currently, you can only assign assets that have not yet been approved to administrators. Due to the built in messaging system in the faculty profiles, it would be helpful from a management standpoint to be able to assign assets with active messages to administrators. Currently, assets with active messages are only visible in the general task list. It's not possible to know what is in progress or being reviewed by another administrator unless you open each asset to view any communications. Furthermore, we have to leave open cases set to active to ensure that communications are followed up on (especially…
5 votes -
Facet drafts by category or priority
By adding a facet to drafts it will be possible to filter and order the sub-categories within drafts to organise, prioritise and focus on work items. This could be achieved by applying flags which could be filtered in the facet. Flags could be applied to a set of assets e.g. by Primary Identifier.
1 vote -
Esploro - Metadata Embargoes for Existing ETDs
Dear Team,
The RMIT Research Repository team regularly receives advice from the School of Graduate Research that an embargo has been approved for an ETD that is already available open access via the Research Repository.
ETDs affected are:
ETD Doctorate (we've labelled this Doctor of Philosophy (PhD))
ETD Doctorate (we've labelled this Professional Doctorate)
ETD Graduate (we've labelled this Masters by Research)There would commonly be around 20 of these per year with numbers expected to increase over the next few years. They occur when thesis authors request a temporary embargo due to contractual obligations with publishers and/or partner organisations,…
1 vote -
Include asset status (provisional or approved) in Author Matching Report
When using the Author Matching Report to approve individual researchers on records that were imported via smart harvest, we would find it very useful to be able to distinguish the asset status -- that is, to be able to tell if the asset is still provisional or if it is approved. If we approve one author on an asset, and then create an Author Matching Report it is useful context to know that there is a local co-author. It is also helpful to know there is no local co-author for authors that would typically write with other people at our…
1 voteAdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
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LoC and DC Headings
We would like to have the availablity to select Library of Congress or Dublin Core Subject Headings instead of the ExLibris base set of subjects. We found that ExLibris's base set is poorly inadequate and it became a huge annoyance and time consuming to copy and paste the Library of Congress headings for our catalogers.
45 votes -
The 'Pages' field should appear in all asset types
Hi,
The "Pages" field appears only in some of the asset types. It should appear in all of them.Maya Amichal
1 vote -
Include researcher proxies in Esploro letters and communications
Allow repository staff the ability to communicate with researcher proxies regarding deposits. Currently, all letters and communications regarding deposits are sent only to the researcher. In cases where a researcher has appointed a proxy to deposit assets and manage their profile, library staff should have the option to send messages to the appointed proxy instead of or in addition to the researcher. Staff should be able to select this option when approving or returning deposits or using the "Contact Researcher" button. Proxies should also have the option to recieve letters about the researcher accounts they manage.
5 votes -
Add notes that display in Esploro brief record display
Though many Esploro researcher deposits naturally disappear from the research deposits queue as part of their lifecycle -- approved, returned to researchers, etc. -- for deposits that for one reason or another have to remain in the deposits queue for an extended period, a type of internal note explaining their presence in the brief display would be very helpful.
In our case, our library does the work of seeking OA permissions for deposits, leaving deposits in the queue awaiting responses for a period of days, weeks, and in rare cases months. As you may imagine, this can build up very…
13 votes -
Allow repository staff to send canned responses
Allow customers the ability to create and store canned messages that can be used when communicating with researchers. Esploro already offers the ability to create custom return reasons that can be selected when returning a deposit. But this feature would be even more useful if selecting of one of those reasons also sent customizable canned message that could be used to provide further instruction to the researcher on how to modify and resubmit their deposit. It would be useful to have a set of canned messages that could be used when approving a deposit to notify the researcher if any…
3 votes -
Improve version control of research assets
Research outputs typically go through several different iterations or versions over the course of their lifecycle. NISO, for example, defines up to seven versions of scholarly journal articles http://www.niso.org/publications/niso-rp-8-2008-jav. In order to avoid confusion, support proper citation, and ensure compliance with publisher open access policies, it is critically important that institutional repositories clearly distinguish between different versions of the same work by prominently displaying this information in both the asset record and PDF cover sheet.
Esploro currently offers two options for communicating version: asset type and file type.
Asset type refers to the type of resource being deposited. When…
31 votesAdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
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Add a creation date to the summary asset record
In order to manipulate and identify files for individual or batch processing, the display of the asset record creation date in the summary asset record would be very useful.
I've attached an image of the existing summary asset record. At present, only an 'Asset last updated' field is included. It would be a logical next step to display when the record was created.7 votes -
Add way to facet research deposit by assigned to person
As staff members are learning how to add deposits to Esploro, I review the work. Now that we have several people adding items, it would be helpful to be able to filter to one specific person to aid in training/reviewing their work
10 votes -
Add dedicated accessibility fields
Add fields to document the accessibility of individual research assets. This information can help Esploro managers track accessibility compliance for items and set expectations for users who may want to access items. At minimum, one field with controlled vocabulary terms and another for free-text entries would be helpful. See Cornell eCommons for sample controlled vocabulary terms addressing accessibility features and accessibility hazards: https://guides.library.cornell.edu/ecommons/batchmetadata#s-lib-ctab-19527879-4 We need our repositories to be in compliance with WCAG guidance and better mechanisms for tracking accessibility are paramount.
31 votesAdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
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Add job to batch edit and/or suppress file labels in File Viewer
Currently, the file label displays in the File Viewer above the file itself and appears as prominently as the title of the asset (same font and size). For the thousands of assets we migrated to Esploro, this file label is by default the file name, which references the ID number of the file in our previous repository and nothing else (e.g., no author, title, year). This is not at all helpful to our patrons and is frankly quite ugly. So I would recommend that you add a job to edit and/or suppress the file labels in batch. Right now we…
30 votesUnder Review ·
AdminShoshana de la Fuente
(Product Manager, Esploro Repository, Ex Libris)
responded
Thank you for your suggestion. We are considering allowing batch update of file display titles through CSV update.
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Add Thesis dc Field to OAI Output
Add the <dc:type>Thesis</type> to identify theses.
Theses are frequently searched for by our Research Repository users and this would make them more discoverable.
Thank you
Keely Chapman
RMIT University Library2 votesAdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
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Local copyright permissions
Over the years we've negotiated permissions with some publishers. Our local permissions can differ to information in Sherpa.
We'd like a way to upload these permissions into Esploro so that we could interrogate it in a similar way to how we can through Sherpa in the form.
15 votes -
More granular history tab in asset mediated form
It would be good to have more granular information in the History tab of the asset form. At the moment it only records when a deposit was created or approved. Adding when fields were edited and which fields were edited, similar to what is in the Researcher History tab, would allow for greater auditing of when metadata is changed. This would be particularly useful when large teams are editing records.
10 votesAdminTami Ezra
(Admin, Ex Libris)
responded
Removing the "accepted" status so that institution can continue voting as agreed with the PWG.
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