Alma
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69 results found
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Extend time before analytics times out
Whenever I am working on an analytic report, it often takes hours. But after a few minutes, if I do not go back to Alma to do a fake search to refresh its link to analytics, analytics would time out.
Can you extend the time to at least an hour before analytics times out?
277 votes -
create out-of-box institutional standards reports (i.e., ACRL, IPEDS,ARL)
Since many institutions have to complete these standardized reports annually, it would be helpful if a template existed for each one so we wouldn't have to re-create them each year. As the reports are revised by the sponsoring organization/agency then Ex Libris can update the out-of-the-box report as part of the monthly features.
274 votes -
New Analytics field for OCLC number in Bibliographic Details
Currently in Analytics the Bibliographic Details category contains Network Number. Network number indexes OCLC numbers as well as other identifiers from the Marc record. (Included Marc fields: 019 a,z 035 a,z 774 w 773 w 775 w 777 w 786 w 800 w 810 w
811 w 830 w)Our institution needs to search specifically only OCLC numbers and would ask if Exlibris could create a new Analytics field for OCLC number. This field should only search the 035 $a and $z and only include 035 subfields with OCLC prefixes ((OCoLC), ocn, ocm,...)
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/Alma_Online_Help_(English)/Resource_Management/020Using_the_Repository_Search/050Search_Indexes
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/Alma_Online_Help_(English)/Analytics/Titles252 votesAs of January release the following fields containing the OCLC control number will be available in the Bibliographic Details folder for all subject areas in which it appears. The data for these fields comes from MARC fields 019 and 035.
OCLC Control Number (019)
OCLC Control Number (035a)
OCLC Control Number (035a+z)
OCLC Control Number (035z) -
way to report in Analytics for the POL Note
Need the ability to report in Analytics for the POL Note. We would like to be able to pull a report for POLs which have a note.
The only POL note that I can find in Analytics is the Note to Vendor but the notes we are adding are not in this field.222 votesThe PO Line Notes field was added to the PO Line dimension in the following locations. It contains the notes on the PO line. Multiple notes are separated by a semicolon.
E-Inventory
Funds Expenditure
Physical Items
Purchase RequestsFor more information please see Alma December Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes -
Add Electronic Services information to the Analytics Link Resolver subject area
Currently the Link Resolver subject area of Analytics allows us to generate reports on the number of times all electronic services are delivered and clicked.
We would like to see the details of which electronic services are being clicked, and which are not.
This is valuable information for us when making decisions about collection displays and edits we might make to the online services order.
To do inform these decisions we would like the Electronic services information to be added to the Link Resolver subject area in Analytics.218 votesYou can now create reports for the number of times a service was clicked. To allow this feature, the OpenURL Service Details dimension was added to the Link Resolver Usage subject area. It contains the following fields:
- Electronic Collection ID
- Electronic Collection Name
- Interface Name
- Is Clicked Service
- Is Digital Service
- Is Electronic Service
- Is Network Service
- Portfolio ID
- Service Type
For more information, see OpenURL Service Details.
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Add URL to einventory analytics for both electronic collections and portfolios
Generating a list of URLs that relate to either portfolios or electronic collections would be hugely useful. The Export URLs job that currently exists in Alma doesn't attribute URLs to resources, and also isn't complete (can't handle parser details).
212 votesCompleted as part of Alma December release:
Electronic inventory information including URL was added to the E-Inventory subject area
For more information please see Alma release notes
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2018/001Alma_2018_Release_Notes?mon=201812BASE -
Enhance Cost Per Use reports
It would be really good if we could customise the Cost Per Use reports to better reflect the data each institution might want to collect. For example, they might need the cost data to be based on invoice subscription dates rather than fiscal year paid. Another example is wanting to calculate on usage on a specific platform rather than combined usage across all platforms.
201 votesIn August 2019 we officially released a new Cost Per Use structure integrated into the E-Inventory subject area with special consideration for determining the COUNTER platform in the Cost Per Use. On August 13th we had two world wide webinars (for different time zones) explaining the new feature. This was developed together with a group of early testers and development partners via a Basecamp group that met regularly, consisting of 17 librarians from 11 institutions. This also includes the fund information in the e-inventory subject area as requested in ideas exchange with 174 votes https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/19256761-in-analytics-add-fund-information-to-e-inventory-s
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Analytics reports by journal title for resource sharing borrowing requests
Our subject librarians have requested that they would like to be able to run reports in Alma Analytics by journal title for resource sharing borrowing requests. When title is selected in Analytics, it only provides the article title but we would like the journal title. Is this possible already or is it something that is planned for inclusion in future?
200 votesAs part of the November release the Journal Title field was added to the following locations:
Borrowing Requests > Borrowing Request Details
Lending Requests > Lending Request Details -
Ability to run Analytics reports on Alma Configuration settings
It would be exceptionally helpful to be able to run Analytics reports on all areas of Alma Configuration.
It should be possible both for each individual library to run the reports on their own behalf, AND for libraries belong to a consortium, possible for consortial staff to run the reports across all institution zones simultaneously for comparison between member IZs.
Use cases:
1) Reviewing a spreadsheet containing all of the settings in a configuration area makes settings review easier, and reduces errors. Needing to click between screens and take screenshot to compare settings is cumbersome, and leads to mistakes or…181 votesDear Colleagues,
we are very happy to provide you with the ability to review fulfillment unit roles and terms of use policies with the analytics "Configurations (Limited)" subject area.
For more information see our online help.
Additional requests for configuration analytics will require separate ideas in the idea exchange.
All the best,
Shoshana
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In Analytics add fund information to e-inventory subject area. This needs to be available at both the collection and portfolio levels.
The e-inventory subject area needs fund information added to it at both the collection and portfolio levels so users can write reports that show them how much they have paid for their e-inventory based on a given fiscal year and/or at the p o line level.
174 votesCompleted as part of February Release.
The Cost Usage folder was added to the E-Inventory subject area. It enables you to create reports that display the cost per use for electronic resources. -
Make 245 $p, $n, $s, $k, $f, $g part of "Title" criteria in Analytics &/or make them available as separate criteria
Currently, the Analytics criteria “Bibliographic Details – Title” returns the 245 $a and $b in combination. This leaves out a good portion of the information needed to distinguish titles in series or parts from one another. Works of classical music are another area which require information from the other subfields for clarity. In the case of many archival materials, the current results leave the title field completely blank or skip many records, as there is no data recorded in either 245 $a or 245 $b. (Please see the attached file for examples.)
In order to use these reports in any…167 votesThe Title (Complete) field was added to the shared Bibliographic Details dimension in every subject area in which it appears. It includes the information from MARC field 245, subfields $p, $n, $s, $k, $f, $g.
For more information see:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2019/Alma_2019_Release_Notes -
Need a way to retrieve HOLDINGS where there are no ITEMS associated with the holding
Currently, there is no good way in either Advanced Repository search or Analytics to retrieve Holdings records that do not have items attached. The "has no inventory" indexing only returns bibs with no holdings, not holdings with no items. In order to have the holdings fields exposed to the Repository Search, you must select either Physical Title or Physical Item, which then only looks at records where there is an associated item record.
The same seems to be true in analytics. I can create an analysis using the Titles table and filter to "Number of Physical Items (All) = 0",…
162 votes -
Add Electronic Service information to Analytics E-Inventory subject area
Information at the Electronic Service level in Alma is not searchable in advanced search or Analytics - it can only be accessed by individually viewing a single electronic service. Making service-level information accessible through Analytics would enable searching across all collections for troubleshooting or updating information.
I am particularly interested in the Electronic Service Public Note field. Portfolio Public Note and Electronic Collection Public Note are already available through Analytics. Making Electronic Service Public Note available would allow me to view all the Public Notes that appear to our users and update them as necessary.
153 votes -
Add POL Access Provider to Analytics
Quite frequently we purchase our resources through a third party vendor, e.g. Ebsco, but the access provider is different, e.g. Taylor & Francis. It would be really useful to be able to view the Access provider information in Analytics as well as the vendor information. Currently we can only see the vendor information.
141 votesThe Vendor Access Provider field was added to E-Inventory > Portfolio PO Line and to Funds Expenditure > PO Line. It displays the access provider of the vendor.
For more information please see August Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2019/Alma_2019_Release_Notes?mon=201908BASE -
Adding more scheduling options for emailing Scheduled Reports (Alma Analytics Objects)
Currently, there are limited scheduling options for emailing Scheduled Reports (Alma Analytics Object area). Many of our users need reports delivered on the 1st of each month in order to capture the previous month's data. The only option right now somewhat close to that is delivery on the 2nd of each month. This doesn't work for us because it adds the first day's worth of data from the next month to the previous month. I propose adding delivery options for the 1st of each month. Better yet - how about offering a drop-down list where users can choose a certain…
124 votesDear Colleagues,
We have added a new and flexible scheduling Module in the Analytics UI. With it, it is possible to schedule any day or time and define its recorrance level (wether monthly/daily or hourly). In addition we have added the ability to schedule Analytics links as well as attachments (links will work for authorized users) . We encourage Analytics admins who did not switch on the new analytics UI yet, to do so and try the new UI and its new scheduling capabilities.
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"Manage purchase request" available in Analytics reports
Alma allows the export to Excel of the data found in the "Manage purchase request" option. The export is usually a slow process, which will surely slow down as the purchase requests stored in Alma increase.
We would like all this information to be available in Analytics so that we can manage it in a simpler way.101 votesThe new Purchase Requests subject area was added to Alma Analytics aspart of Alma September release. Using the fields of this subject area you can create reports concerning purchase requests and answer the following business questions:
How many purchase requests were made in a time range?
How many purchase requests were assigned to a user?
How many purchase requests have a PO line?
How many purchase requests were made per status?
For more information please see:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2019/Alma_2019_Release_Notes -
Add NLM Classification to Analytics
We would like to see NLM classification as an option in Analytics. We have a substantial Health Sciences Library and Med Center, and this would be quite useful for this area of reporting.
98 votesNLM Classifications were added to Analytics.
A new sub-folder titled “NLM Classifications” is available in the Other Classifications dimension table.
For more information please see here
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enable more than 5 Local fields in Analytics
You can have up to 100 local field 9xx but can only publish to analytic 5 at the time, please add the option to publish all fields to analytic and if there is a problem to publish them all, enable to publish at list 25 local fields.
Also give the option to decide which fields you want to publish to the customer and not through Exlibris SF case.92 votes -
Add Authority records data to Analytics
It is very necessary to obtain productivity reports about the amount of authority record created in a period and the user who created that record. Also, to know how many LOCAL authority records exist by type (names, subjects, subdivisions, etc.)
91 votesThe Local Authorities subject area is now available in Alma Analytics. Using the Local Authorities subject area you can create reports and dashboards for Local Authority records that are defined locally in the institution.
For more information please see Alma October Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes?mon=202110BASE -
Add Collection metadata to the Digital Inventory Subject Area in Analytics
One of the most important fields for reporting on Digital material in Analytics is Collection. However there is currently no Collection field in the Digital Inventory Subject Area in Analytics.
Workarounds for this are extremely time consuming making reporting on digital material a hard task.
We would like to see Collection added to the Digital Inventory Subject Area in Analytics and the Digital Usage Subject Area in Analytics
86 votesIn the March 2019 release we have added the title level collection (collection name and collection id) to the shared bibliographic details folder. The shared bibliographic details folder is in nearly all subject areas including the Digital Inventory Subject Area in Analytics and the Digital Usage Subject Area in Analytics
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