Alma
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47 results found
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Enable Alma collections items linked to logical sets to be updated as the set changes
Currently it seems that Alma Collections can only be updated by manually adding individual items or adding items from sets. If the set is a logical set, as new items that fulfill the set search criteria are added, could they also automatically update the Alma Collection. This would save having to manually maintain Alma Collections to some degree.
568 votesIt is now possible to define a logical collection based on a logical set of titles. The collection will be updated daily based on the changes in the set. Ad-hoc updates to the collection are also possible if required.
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Metadata editor: LDR form opens automatically
With the November 2023 release, we noticed a change in the metadata editor.
With the configuration "forced form editing" activated, whenever a record is pushed to the metadata editor, the LDR form is opened automatically and this is irritating, since cataloguers do not necessarily want to start working on the LDR, and the display of the form takes up a lot of screen space. Moreover, the LDR form opens again when saving the record.
We would like to suggest the following adjustments:
- the LDR form is not automatically opened when entering a record
- the LDR form is not…6 votesThis was completed and available in the February 2024 release.
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Display all related records instead of 500
When looking for related records (Brief results list > Other > Related records), only 500 titles are displayed.
Especially when working with series/journals with many issues, monographs, or analytical records, having all related records would simplify the daily work.70 votes -
Display MARC 250 subfield "b" in "Edition" in the Brief Results List
Even when a record has 250 subfields a and b, Alma brief results display only subfield $$a with a slash in the Edition field. Alma should also display subfields b according to the MARC21 standard:
https://www.loc.gov/marc/bibliographic/bd250.html4 votes -
Allow overlap analysis tool to include print as well as e
We would find it useful if the overlap analysis tool could also compare against print holdings, as well as electronic. Currently it only allows you to compare overlap within electronic titles, however the functionality of the tool is useful in that you can upload a file containing a list of identifiers, set up the overlap and leave it to run.
The only way to conduct print and e overlap analysis in Alma at the moment is to use the Title level overlap analysis dashboard in Analytics, which includes various overlap reports and includes both print and electronic. However, we have…
55 votes -
More search indexes in Advanced Search
Please enable search indexes such as 'Is not empty', 'Not contains', 'Not contains phrase', 'Not equal' search logic to as many search indexes as possible, especially for DC fields of Digital titles.
2 votesA "Not Equals" operator is available in the Alma advanced search.
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Better control over processing order in import profiles
When importing records it would be really useful to have an option to control the order of the processing steps involved in the import, and maybe to add additional processing steps.
We have two use cases where the current order has not worked out for us:
When importing records with EOD, the EOD will be created from the original record rather than the normalized record. This was a special use case, where a change in the originating system prevented EOD to be embedded in a correct way. Had we been able to process the records with normalization rules we could…
19 votes -
In Advanced Search, allow filtering OUT specific locations. For example, allow use of the filer: Physical Location "IS NOT" X.
Many searches do not allow for an "IS NOT" operator, and in some cases it is greatly missed. For example, when trying to assemble large sets of records where you want to exclude just a few locations, or filter out a single library. Please allow for an "IS NOT" operator when doing an advanced search and filtering by location or library. I'm sure there are other search filters also missing the "IS NOT" operator. Please feel free to add more suggestions via a comment! :)
596 votesA "Not Equals" operator is available in the Alma advanced search.
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Remove 246 $a from title matching
When fuzzy and extended fuzzy tests for title matches, they include 246 $a. This allows too many mismatches. When testing for title matches, match should not evaluate on 246 $a at all. For example, the current routine considers these two titles a match (due to 246 $a), even though they are in different languages (both have Plato as an author), have different ISBN, publishers, etc.:
Title: Ion, oder, Über die Ilias
Published: Göttingen ; Bristol, CT, U.S.A. : Vandenhoeck et Ruprecht, [2017]Title: Ion.
Published: Paris, Les Belles Lettres, 2018.36 votesThank you for the idea.
Extended Fuzzy Serial Match Method now supports the same functionality as the Extended Fuzzy Serial Match Method, except that when matching against the title, this profiles matches only by 245 a,b,k,n,p and not by 245 a,b,k,n,p, 245 a, 210 a, 246 a.
for more information please see:
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/060Record_Import/020Managing_Import_Profiles -
Index the Marc 546 field in Alma Repository Search
Libraries have expressed the need to search the Marc 546 language note field in Alma repository search. https://www.oclc.org/bibformats/en/5xx/546.html
Use cases:
to search for specific languages that do not have a Marc language code in the 041 field.
Or to search for closed-captioning or subtitle info in the 546 field. (Example: "English, Spanish, French or Mandarin dialogue with optional English for the hearing impaired; closed-captioned."https://www.oclc.org/bibformats/en/0xx/041.html
Like how other 5xx fields are indexed in the Notes search index, could the 546 be indexed as well?
Voters: If you would like additional 5xx fields indexed please add them as a comment…
56 votes -
Add the option to expand both physical and electronic inventory simultaneously rather than having to choose one or the other
For people who work with both physical and electronic items, it is frustrating to continually have to toggle the Expand option back and forth between the two inventory types in order to see associated items or portfolios in the brief results lists. This makes collections work burdensome and requires multiple additional clicks. We'd like the option to have inventory information for both types display automatically by default, in addition to the existing options to display one type or the other.
207 votes -
search in a specific library
We would appreciate having a tab "library" as existing tabs "Institution zone", "Network zone", "Community zone". Indeed, currently, it's tiresome to use facet "library" each time we launch a search in Alma.
Is it possible?
247 votes -
Add the ability to delete multiple sets from the "my sets" view
In the course of our relegatuion and withdrawal work we create a large number of itemised sets. A while after the work has been carried it is useful to delete these sets (especially as many contain items which are no longer in our stock). Presently the only way to delete sets is on a set-by-set basis. We would like to be able to delete multiple sets in one go. I envisage this functioning much like the "task list" - that is, have a checkbox next to each set. This could then be checked and a "delete set" command applied to…
79 votesThis requirement is already taken care of in the new Manage Sets structure, which went into effect in August 2023.
The bulk Delete button appears in the toolbar when one or more sets are chosen. See the screenshot that is attached.
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Add the 'Not contains', 'Not contains phrase', 'Not equal', 'Is not empty' search logic to Keywords, Creator, Subject etc. search indexes
Please add the 'Not contains', 'Not contains phrase', 'Not equal', 'Is not empty' search logic to as many search indexes as possible, and particularly to Keywords, Creator, Subject search indexes.
The 'Not contains', 'Not contains phrase', 'Not equal', 'Is not empty' search logics are very essential to advanced searches.
7 votesFor an All titles searches using the Subjects index, the following matching criteria were added to the Advanced search options: Is Empty, Not Contains Keywords, Not Equals, Not Contains Phrase, and Is Not Empty.
for more information please see https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2019/Alma_2019_Release_Notes -
Produce a Publishing Profile for BrowZine
The idea is to create a specific publishing profile for sending data to BrowZine on a scheduled basis. The presently used data format (Google Scholar XML with Sources) could be better served as a CSV file for numerous reasons. Additionally, the Publishing Profile should be able to accommodate the scenario of a library's holdings being made up of a combination of NZ and IZ holdings.
Please contact john@thirdiron.com for full technical guidelines for the best and most reliable data exporting configuration. Thank you!Note:
Over time we have come to understand a number of limitations in the approach suggested here…268 votesDedicated publishing profile for integrating with ThirdIron Browzine is now available.
Detailed information regarding the integration can be found here:
https://developers.exlibrisgroup.com/blog/alma-integration-with-third-iron-browzine/ -
Add to General Publishing profile the ability to include holdings details for related inventory
We have large numbers of "bound with" titles e.g. pamphlets. These have MARC Bibliographic records but no Holdings or Items - they are linked to the parent volume, which has the Holdings and Inventory information. When the "bound with" records are published using a General Publishing profile, the Holdings information is not added from the related (parent) record, and the records appear to have no Holdings. We would like the option to include Holdings and Items for Related records in these cases, so that the library and location of the title can be included in the published records.
33 votesRelated records can now be republished to external systems, so that the external catalog has a full representation of the catalog and inventory of your library. You can include the related record information (bibliographic and physical inventory). If the institution is part of a consortium, then when publishing bibliographic records from the Network Zone to an external system, the related records information can also be published to the external system.
For more information please see Alma December Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes -
"Select All" checkbox for In Process Items
When changing the status of In Process Items there is no “Select All” box at the head of the column, often there are multiple copies and we want to apply the same status change to all the items on the list.
Instead of having to check the box next to each item in a list we would like to suggest that on this page (and other pages where applicable) that a “Select All” checkbox* be added.
*as is the case on some lists such as “Patron Loans” and “List of Items”.
21 votesThe Manage In Process Items list has a Select All check box,allowing to perform anaction on multiple rows without having to select each row.
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Ability to search via free text MARC tag and subfields
We would like to have an advanced search option that allows us to enter the MARC tag number (and subfields) for searching, in both bibliographic and holdings records. This would also require the option for keyword indexing of all MARC fields.
264 votesIt is now possible to create indication rules using a structured form, thus making the process easy and intuitive. The new format enables entering the different fields and subfields and values in a wizard-like fashion, and provides popup assistance when entering tags and tag names.
For more information please see Alma May Release Notes
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Allow reactivation of withdrawn items
It would be very useful to be able to easily reactivate/reinstate withdrawn items. For example, an item that has been made missing, not found, and deleted may turn up later. This is happening more frequently as we are carrying out large scale stock projects, and will increase when we begin regular stock taking.
Ideally when a deleted item is returned or scanned in a message box would alert the user:
"This item was withdrawn on dd/mm/yyyy.
Would you like to reactivate it?
Proceed/Cancel"
All the necessary data appears to be retained (and can be seen in Analytics), and I am…
35 votes -
Resource type for ceased print and electronic serial publications
Ceased and previous print and electronic serial titles (Newspaper, Journal, and Other Serials) are currently assigned a Resource Type of Undefined, based on 008 pos.6 (if pos.6 = d - continuing resource ceased publication). No other serial date statuses are explicitly excluded from Resource Type in this way.
This results in a significant functional impact in Alma as excluding ceased and previous title journals from the resource types associated with all other journals (including those with "unknown," "questionable," and other non-current date codes in 008 pos.6) makes it impossible to do a targeted repository search or analytics report. Forcing the…
135 votes
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