When adding citations to a list via search, prioritize latest edition and owned item first
Sometimes instructors perform a citation search in Leganto and just add the first result that comes up in the search results; often this is actually a book review or other format that isn't logical for reserves. Additionally, most instructors are searching and expecting the latest edition to appear first in the list. Other faculty from certain departments want to choose a particular edition, and so need edition information prominently surfaced in the search result.
This results in processing delays as staff must check with instructors to clarify what items they really intended to place on reserve.
One possible solution may be to offer an option for faculty to specially indicate that the submitted citation must be filled as specified (format/edition). Something could indicate that by default, any available edition can be substituted for the one added to the list as a result of search.
We are exploring options for this idea. The priority of the results is set by either Primo or Summon, so we cannot simply show the newest edition first unless the discovery ranking changes. However, we could potentially develop an option using the Questions feature in which the system could recognize that the instructor has added something which has other editions. The library could then configure a question for the instructor to understand if they want that edition, any edition, or the newest edition, for example. Would this help meet the need?
Deborah Fitchett commented
Books should definitely be prioritised over book reviews! But otherwise owned editions should be prioritised over non-owned, and full text available over non-full text available.
We'd then prefer to prioritise full-text over physical, but other libraries may have a different preference so this should perhaps be configurable.
Clara Lunndal commented
This details section seems to be a good addition, but it would still be important that the system automatically prefers latest edition and owned item in the search results!
AdminMiriam (Leganto BA, Ex Libris) commented
November release includes feature where instructor must fill in some details (upon configuration) about the citation added.
Miriam, Leganto BA