Alma
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69 results found
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Add Electronic Service information to Analytics E-Inventory subject area
Information at the Electronic Service level in Alma is not searchable in advanced search or Analytics - it can only be accessed by individually viewing a single electronic service. Making service-level information accessible through Analytics would enable searching across all collections for troubleshooting or updating information.
I am particularly interested in the Electronic Service Public Note field. Portfolio Public Note and Electronic Collection Public Note are already available through Analytics. Making Electronic Service Public Note available would allow me to view all the Public Notes that appear to our users and update them as necessary.
153 votes -
Add separate fields in Analytics for valid (020 $a) and invalid (020 $z) ISBNs
At present Analytics displays all ISBNs recorded in a bib record in a single field, whether valid (020 $a), i.e. the true and accurate ISBN for the manifestation recorded, or invalid (020 $z), i.e. an incorrect ISBN or an ISBN for an alternative manifestation.
It would be useful to be able to search and display these separately (for matching using collection management tools, etc.).
77 votesThe ISBN valid and ISSN valid fields were added to Titles > Bibliographic IDs.
For MARC 21, ISBN valid contains only 020 subfield a and ISSN valid contains only 022 subfield a.
For UNIMARC, The ISBN valid contains only 010 subfield a and ISSN valid contains only 011 subfield a.For more information please see Alma December Release Notes
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Add Collection metadata to the Digital Inventory Subject Area in Analytics
One of the most important fields for reporting on Digital material in Analytics is Collection. However there is currently no Collection field in the Digital Inventory Subject Area in Analytics.
Workarounds for this are extremely time consuming making reporting on digital material a hard task.
We would like to see Collection added to the Digital Inventory Subject Area in Analytics and the Digital Usage Subject Area in Analytics
86 votesIn the March 2019 release we have added the title level collection (collection name and collection id) to the shared bibliographic details folder. The shared bibliographic details folder is in nearly all subject areas including the Digital Inventory Subject Area in Analytics and the Digital Usage Subject Area in Analytics
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True anonymisation of user purge with "Keep statistics" option
When purging users, the option recommended to retain anonymised statistics is the "Keep statistics" option. However this option "anonymises" the statistics by moving the Primary ID into the Last Name field.
For us, and many other libraries, the Primary ID is a unique personal identifier associated with the student - it's even more identifiable than their name! So this does absolutely nothing to anonymise the statistics or to increase compliance with our Privacy Act.
We'd expect instead of using the Primary ID in this way, some random hex code should be generated (or at least use the Alma internal user…
43 votesA Keep Statistics and Remove Primary ID (Recommended) option is now available on the Delete User Policy page. The new option is selected by default for new customers.
When selecting the new option and purging a user record, the last name column is populated with an internal unique Alma ID instead of the Primary ID.
Additionally, if you select Keep Statistics and Remove Primary ID (Recommended) when the prior selection was Keep fully reportable or Keep statistics, a confirmation message is displayed to indicate that user records that were previously purged using the previously selected option will also be updated, and you are asked to confirm the choice. When you confirm, a new job updates the previously purged user records. -
Add "Electronic collection" subject area in analytics
I want to count the subscribed database collections for yearly statistics. However , it is found that only the collections with portfolios can be drawn in "E-Inventory" subject area. There is no way to draw the electronic collection statistics without portfolios so that I suggest to add a dedicated subject area.
38 votesAs of July release electronic collection usage is now included in usage statistics in the E-Inventory subject area.
For more information please see Alma July release notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2020/Alma_2020_Release_Notes -
Pre-caching Analytics for faster first-time loads
The first time an institution runs reports in subject areas each day, it usually takes a long time to load. The presumption is that, behind the scenes, Oracle is doing some cache work so that reports run later in the day don't face the same sort of delay.
For large institutions, or complex structures, this can be a significant delay.
Is there a way that institutions or Ex Libris could perform a "pre-cache" so that users don't have to face that early morning sluggish start?
1 vote -
Add reporting on items and titles in collections (not the electronic type)
Add ability to report on collections and sub-collections (not the electronic type) and on titles (and by extension items) in collections.
For example, be able to check usage of items in a particular collection.
1 voteIncluded as part of March 2019 release
The Collection Name and Collection ID fields were added to the shared Bibliographic Details dimension in all subject areas in which it appears. These fields allow you to display in a report all of the collections to which a title belongs. -
Additional File Format Options for Scheduled Analytics Reports
When setting up a scheduled analytics report there are a couple of file format options: Excel, PDF, text.
The text option is not useful and what we really need is CSV and Tab Delimited options.
I realize you can have it provide Excel and then you can resave it, but that requires extra processing steps that should not be required in this day and age.
2 votes -
Adding more scheduling options for emailing Scheduled Reports (Alma Analytics Objects)
Currently, there are limited scheduling options for emailing Scheduled Reports (Alma Analytics Object area). Many of our users need reports delivered on the 1st of each month in order to capture the previous month's data. The only option right now somewhat close to that is delivery on the 2nd of each month. This doesn't work for us because it adds the first day's worth of data from the next month to the previous month. I propose adding delivery options for the 1st of each month. Better yet - how about offering a drop-down list where users can choose a certain…
124 votesDear Colleagues,
We have added a new and flexible scheduling Module in the Analytics UI. With it, it is possible to schedule any day or time and define its recorrance level (wether monthly/daily or hourly). In addition we have added the ability to schedule Analytics links as well as attachments (links will work for authorized users) . We encourage Analytics admins who did not switch on the new analytics UI yet, to do so and try the new UI and its new scheduling capabilities.
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New Analytics field for OCLC number in Bibliographic Details
Currently in Analytics the Bibliographic Details category contains Network Number. Network number indexes OCLC numbers as well as other identifiers from the Marc record. (Included Marc fields: 019 a,z 035 a,z 774 w 773 w 775 w 777 w 786 w 800 w 810 w
811 w 830 w)Our institution needs to search specifically only OCLC numbers and would ask if Exlibris could create a new Analytics field for OCLC number. This field should only search the 035 $a and $z and only include 035 subfields with OCLC prefixes ((OCoLC), ocn, ocm,...)
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/Alma_Online_Help_(English)/Resource_Management/020Using_the_Repository_Search/050Search_Indexes
https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/Alma_Online_Help_(English)/Analytics/Titles252 votesAs of January release the following fields containing the OCLC control number will be available in the Bibliographic Details folder for all subject areas in which it appears. The data for these fields comes from MARC fields 019 and 035.
OCLC Control Number (019)
OCLC Control Number (035a)
OCLC Control Number (035a+z)
OCLC Control Number (035z) -
"Manage purchase request" available in Analytics reports
Alma allows the export to Excel of the data found in the "Manage purchase request" option. The export is usually a slow process, which will surely slow down as the purchase requests stored in Alma increase.
We would like all this information to be available in Analytics so that we can manage it in a simpler way.101 votesThe new Purchase Requests subject area was added to Alma Analytics aspart of Alma September release. Using the fields of this subject area you can create reports concerning purchase requests and answer the following business questions:
How many purchase requests were made in a time range?
How many purchase requests were assigned to a user?
How many purchase requests have a PO line?
How many purchase requests were made per status?
For more information please see:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/010_2019/Alma_2019_Release_Notes -
Put oclc number as the first oclc number in the Network number in analytic reports
When a bib record has 035 and 775 which has an OCLC number, in an analytic report, the 775 number is the first OCLC number in the Network number column. But if a record only has 035 subfield a and z, then the OCLC number for the resource is the first OCLC number in the Network number column.
When we are doing an analytic report retrieving the OCLC number, we are only interested in the OCLC number of the resource, not its the OCLC number of its other edition (755). This confusing order of resource OCLC number makes this Network…
2 votes -
Analytic report widget : remove edit link
I have created an analytic report as a widget for Circ. people to view the changes in our newspapers retention info. At the bottom of the report, there are links such as edit, print, export, etc.
I would like to have the functionality to remove selective links below the table, specifically the Edit link. No report creator wants to let users of the report to edit the report they created.
1 vote -
Analytics Usage Subject Area
Provide a subject area that would support analysis of how much analytics is being used. For example, how many analytics reports are run in a given month.
3 votes -
Mask patron addresses and phone numbers at Institution level
Mask patron addresses and phone numbers at Institution level
Patron addresses and phone numbers are always treated as confidential information and our library would like to take every measure possible to protect privacy of our library users. Currently, Ex Libris has anonymization option for patron addresses and phone numbers only at Network level and not at institution level. We would like Ex Libris to include the option also at institution level.
4 votes -
Autosave files to .txt
File save options limited to .csv We have various local processing jobs that need .txt files for input, which means we have to rename the exports from Analytics before making use of the files. Offer other standard file extensions to Analytics
1 vote -
Add Electronic collection life cycle in analytics
Bibliogrpahic records, portfolios, etc. have life cycle but not electronic collections. My project is to identify electronic collections that do not have portfolios, but the report also includes collections that have already been deleted. So adding the life cycle to electronic collections will be very useful.
0 votes -
Extend time before analytics times out
Whenever I am working on an analytic report, it often takes hours. But after a few minutes, if I do not go back to Alma to do a fake search to refresh its link to analytics, analytics would time out.
Can you extend the time to at least an hour before analytics times out?
277 votes -
po line notes
For the PO Line area, I would like to see the Notes. Right now only the Receiving Note and the Note to vendor are visible in Analytics, but I need the Notes cause we have stored a lot of additional information in the Notes
9 votesThe PO Line Notes field was added to the PO Line dimension in the following locations. It contains the notes on the PO line. Multiple notes are separated by a semicolon.
E-Inventory
Funds Expenditure
Physical Items
Purchase RequestsFor more information please see Alma December Release Notes:
https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2021/Alma_2021_Release_Notes -
Enhance Cost Per Use reports
It would be really good if we could customise the Cost Per Use reports to better reflect the data each institution might want to collect. For example, they might need the cost data to be based on invoice subscription dates rather than fiscal year paid. Another example is wanting to calculate on usage on a specific platform rather than combined usage across all platforms.
201 votesIn August 2019 we officially released a new Cost Per Use structure integrated into the E-Inventory subject area with special consideration for determining the COUNTER platform in the Cost Per Use. On August 13th we had two world wide webinars (for different time zones) explaining the new feature. This was developed together with a group of early testers and development partners via a Basecamp group that met regularly, consisting of 17 librarians from 11 institutions. This also includes the fund information in the e-inventory subject area as requested in ideas exchange with 174 votes https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/19256761-in-analytics-add-fund-information-to-e-inventory-s
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