Katherine Rose
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46 votesKatherine Rose
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34 votesKatherine Rose
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9 votesKatherine Rose
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19 votesKatherine Rose
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216 votes
Dear colleagues,
Thanks you for suggesting this idea.
After reading it carefully, my understanding is that the need is for a new “entity” which will serve as a “bridge” between encumbrance and expenditure. This bridge will be named “Pending invoices”.
Any POL which is invoiced will be disencumbered and the amount will be added to the “pending invoices balance”. When an invoice is approved, the amount should be reduced from the “pending invoices balance” and added as an expenditure.
- Is this understanding correct?
- Do you think that the definition of using this "bridge" should be in institution level, or might be different from invoice to invoice?
Please note that this is a complicated addition. We will need to define the behavior in rollover, and in any place that changes balances etc.
Thanks for your collaboration,
Tamar Fuches
Alma product team
An error occurred while saving the comment Katherine Rose
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16 votesKatherine Rose
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That would be incredibly helpful to us. Whilst we're not yet using EDI invoices, we experience this problem with our foreign currency invoices. Because invoices in Alma are counted as expenditure at the invoice stage, rather than at the approval or final payment stage, we have no way of truly reflecting what we have actually paid from our finance system in Alma. We put this in the invoice payment voucher amount field, but this doesn't update the Alma expenditure.