Multiple assignees per list
Some institutions would like the possibility to have several assigned librarians per lists.
"We have many lists common to several campuses, and it will only increase in the future. In order to have a local overview, the campus libraries would like to be able to see the lists that are relevant to their campus. As of today this is difficult, as one one librarian can be assigned a list. We need to rely on manual processes (forwarding lists, and having manual overviews over which lists are for multiple campuses). This is difficult to maintain."
Emmanuelle Dabin
shared this idea
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Patricia Farnan
commented
I have given this idea votes, as we would like it implemented as well. Our reasons:
We would find it very helpful if reading list / citation alerts showed for all staff members who work on a list (as a small team, we have multiple staff helping out with lists, also across different campuses). At present our staff find it hard to manage their work because they aren’t seeing alerts for lists they are working on. -
Christoffer Naustdal
commented
@Miriam We have courses that is running at many geographical campus (and libraries). Every library wants to make sure they have copies of the books, hence they want to see the reading list. It is of course possible to buy books for other campus libraries but every local library and librarian wants to look after their own collection.
Another case is that a reading list can be quite long and many libraries may collaborate in the control of it.
A third case is that at reaading list may contain different subject and have different librarians responsible for the sections.
The workflow we have today is that the first librarian that get the reading list go through it and buy books. Then they mark the first reference with an internal library tag. A sign that they have finished the list for that campus. They then assigned it to a new librarian that buy books for his campus. The last librarian set the list to complete. This takes time and it easy to forget to send it to the next person in line. It is also hard to know if you could expect more list because another campus is controlling it for the moment.
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AdminMiriam
(Leganto BA, Ex Libris)
commented
We are looking into this idea but want to better understand the use case. Can you share a few specific examples of situations where you need to assign a reading list to multiple people at the same time? We want to make sure we understand both the workflows you need to support and what the impact of being able to assign a list to multiple people would be.