Attendance: Lecturer Check-in to non timetabled sessions
As a academic I can only check-in students who are timetabled in the specific instance of a timetabled activity. I would like to be able to search for, and check-in students who have attended the class but are not in timetabled class list so that I dont have to keep a manual record when a student swaps from one instance of a session to another.
Example: A course with an enrollment of 250 students might have one lecture and 10 tutorial sessions which in many cases are taught by multiple tutors and may be on different days. A student will be timetabled in the lecture and a specific tutorial, however it is common occurrence where for a specific instance a student may not be able to attend the session in which they are timetabled and will agree with the tutor to attend a different session instead.
Currently the only way to programmatically support this is for the students timetable to be modified in the source system to reflect this change. This is a viable option if the student is wanting to make the change on an ongoing basis, but not practical for a one-off swap.
The current business workaround involves staff keeping a manual record and retrospective getting the allocated staff member to check the student into the session they were timetabled. Manual records are what we are trying to avoid.
Alex Dare commented
• From within the Checkin Students screen, the lecturer can search for and select from list of results a student.
• The lecturer can then check the student into that session.
• The check-in record is saved and reportable via the api.