5 results found

1. Re-sequence MARC fields by each tag when running a normalization rule

   Currently, after running a normalization rule on a set of bib records, the bib records display the 5XX fields out of order, e.g. 500, 546, 506 etc. This occurs even after running the CnmarcBibReSequenceTask as fields between 500 and 899 are not sorted, or sorted only by hundreds (this was the information given to us by a member of staff when we reported the issue on the ExLibris Customer Portal).

   Having all fields in the correct order would ease any future cataloguing needed on these records, or when staff members view the record for work purposes.

   I've attached an example screenshot.

   Currently, after running a normalization rule on a set of bib records, the bib records display the 5XX fields out of order, e.g. 500, 546, 506 etc. This occurs even after running the CnmarcBibReSequenceTask as fields between 500 and 899 are not sorted, or sorted only by hundreds (this was the information given to us by a member of staff when we reported the issue on the ExLibris Customer Portal).

   Having all fields in the correct order would ease any future cataloguing needed on these records, or when staff members view the record for work purposes.

   I've attached an example… more

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2. Decouple the bib-level material type of Music into Scores and Sound Recordings

   The bibliographic material type of Music inexplicably combines scores (Leader/06 c or d) and sound recordings (Leader/06 i or j) into a single facet. This makes no sense and makes standard statistics reporting extremely difficult as scores are usually reported with books (they are, after all, pieces of paper bound between covers) whereas sound recordings are usually reported with other media. Scores should be separated out as its own bib-level material type.

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   15 comments  ·  Metadata Management  ·  Delete…  ·  Admin →
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   Under Review  ·  AdminYoel Kortick (Senior Librarian, Ex Libris) responded

   Thank you for this ideas exchange request.
   For the purpose of clarification:
   Alma uses (among others) two levels of faceting the bibliographic records: Material type and Resource type.

   Regarding the Material Type: There are seven different distinct bibliographic material types in Alma, and this corresponds to the seven different distinct bibliographic material types used by the MARC standard. These MARC standards are explained at https://www.loc.gov/marc/bibliographic/bdintro.html under section “Scope of the Bibliographic Format”. Ex Libris will leave these distinct seven formats, and not add or subtract from them. This is because there are seven distinct formats in the MARC standard. For this reason we will not add another format or change the name of an existing format. Each bibliographic record has one bibliographic material type. The Material Type is considered “Music” if the LDR pos. 6 is one of the following: c d i j. This is explained in the Ex Libris Knowledge center at https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/010Getting_Started/050Alma_User_Interface_%E2%80%93_General_Information/Searching_in_Alma#Material_Types_in_Search_Results under section “Fields that Identify the Bibliographic Material Type”. If there is a desired change in how the Material Type “Music” is determined please state exactly what is desired to be changed and we will gladly investigate and consider this change.

   The Resource Type is much more specific than the Material Type, and uses a combination of fields to determine what the resource type is. Each bibliographic record has one resource type. The criteria for determining the resource type is explained in the Ex Libris Knowledge center at https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/010Getting_Started/050Alma_User_Interface_%E2%80%93_General_Information/Searching_in_Alma#The_Resource_Type_Field under section “Rules Used to Create the Resource Type Field”. There are currently nine different resource types related to music and audio resources: Braille Music – Physical, Notated music – Physical, Notated music – Electronic, Audio musical – Physical, Audio musical – Electronic, Audio nonmusical – Physical, Audio nonmusical – Electronic, Music – Component Part, and Audio nonmusical – Component Part. If there is a desired change in how the Resource Types related to audio and music are determined please state exactly what is desired to be changed and we will gladly investigate and consider this change.

   Thank you for this ideas exchange request.
   For the purpose of clarification:
   Alma uses (among others) two levels of faceting the bibliographic records: Material type and Resource type.

   Regarding the Material Type: There are seven different distinct bibliographic material types in Alma, and this corresponds to the seven different distinct bibliographic material types used by the MARC standard. These MARC standards are explained at https://www.loc.gov/marc/bibliographic/bdintro.html under section “Scope of the Bibliographic Format”. Ex Libris will leave these distinct seven formats, and not add or subtract from them. This is because there are seven distinct formats in the MARC standard. For this reason we will not add another format or change the name of an existing format. Each bibliographic record has one bibliographic material type. The Material Type is considered “Music” if the LDR pos. 6 is one of the following: c d i j. This is explained in the Ex… more

3. It would be helpful if there were an option to "print MARC record" within the MD editor and from the Repository Search.

   We sometimes have need of a hard copy of the MARC record for tracking certain workflows. One such example is for making notes about title changes and tracking them across several records. It would be nice if there was a "print full record" option, both in the MD editor and in the repository hit list. Right now, we need to either do print screens or do a screen capture and print from that. Thank you!

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   Under Review  ·  AdminLili Daie (Product Manager, Ex Libris) responded

   Dear all,

   Since this idea was posted, the "Print Bib records" cloud app was developed, and support for it was added in the MDE. It is now possible to print one or more records from the MDE, in multiple formats, as described here: https://developers.exlibrisgroup.com/blog/how-to-install-and-use-the-print-bib-records-cloud-app/

   Does this answer the need raised in this idea? If not, could you provide more details on what it is you're missing in the app?

   Thanks!

4. Add a linking job for mass linking of NZ records to IZ

   Currently the only way to use records from NZ in an IZ is to search them in the NZ and perform an action like "order" or "link" on every single record one by one. There are, however, situations where an IZ wants to use a bulk of records. For this purpose we need a possibility to link records in bulk and create inventory for the linked records.

   We imagine a linking job that takes as an input a logical or itemized set of records saved from a search in the NZ. The linking job can create physical and electronic (and digital) inventory, similar to current import profiles. The inventory operations for electronic inventory should include an option to specify the desired action if the record and a portfolio exist already in the IZ, out of the following choices:

   • Add new portfolio.
   • Update portfolio information (the URL).
   • Don't do anything.

   Use case:
   The NZ loads monthly updates from e-book vendors where the IZs have purchased different packages. The workflows for group inventory aren't applicable here because the NZ doesn't possess the necessary information for determining who has rights to which portfolio. OAI is no option because this currently creates duplicate portfolios each time a record gets updated in the NZ. The workarounds currently in place involve sending files back and forth which is error prone and not very efficient.

   Currently the only way to use records from NZ in an IZ is to search them in the NZ and perform an action like "order" or "link" on every single record one by one. There are, however, situations where an IZ wants to use a bulk of records. For this purpose we need a possibility to link records in bulk and create inventory for the linked records.

   We imagine a linking job that takes as an input a logical or itemized set of records saved from a search in the NZ. The linking job can create physical and electronic (and… more

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5. Create a Physical Titles or Physical Items set from a list of MMS IDs

   It is possible to create an All Titles set from a list of MMS IDs, but not a Physical Titles or Physical Items set. To run certain jobs – like Change Holdings Information – a Physical Titles set is required. In order to run this job on a list of MMS IDs, you must first create an All Titles set, then extract some other key like OCLC #, then create a Physical Titles set from that list, and only then can you run your job. Since all physical titles and items DO have MMS IDs, it should be possible to create a Physical Titles or Physical Items set from a list of MMS IDs.

   It is possible to create an All Titles set from a list of MMS IDs, but not a Physical Titles or Physical Items set. To run certain jobs – like Change Holdings Information – a Physical Titles set is required. In order to run this job on a list of MMS IDs, you must first create an All Titles set, then extract some other key like OCLC #, then create a Physical Titles set from that list, and only then can you run your job. Since all physical titles and items DO have MMS IDs, it should be possible to… more

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   Under Review  ·  AdminLili Daie (Product Manager, Ex Libris) responded

   Dear all,

   We are looking into adding the MMS ID for more sets. As the MMS ID identifies a bib record, including it for title sets makes sense - and we are planning to add this option to physical titles sets.

   However, regarding physical items sets, the set entity is the item, while the MMS ID is part of the metadata of the bibliographic record - which limits our ability to use it when creating a set of physical items, as it is not an identifier of the item.