150 results found

1. Improve Booleian searching in repository by including 'not' option

   Currently there is no option to use a 'not' function in a repository search, there is only 'and' & 'or'. The ability to exclude certain records from a search is vital to enable correct records to be isolated for editing/updating. Not having the 'not' option makes it very difficult to narrow down results.

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   Closed  ·  Dana Sharvit responded

   In addition to our Product Manager Moshe Shechter’s comments on this idea of a few months back, we would like to add the following:
   Alma’s search indexes have been designed and built to provide a whole new set of possibilities for searching for inventory based on the full set of bibliographic details and indexes. As a result of this combined enriched bibliographic and inventory search index, certain queries which retrieve the bibliographic titles but also use inventory indexes, can lead to non-intuitive results when used in conjunction with NOT operations. An example of this is the search for titles that don’t have items in library A. If a title has items in library B and in library A, it will still be retrieved. This is a correct result as there is an item that matched the search query, but it is not intuitive to the staff user.

   Ex Libris will be developing a related search function for NERS (“New Enhancement Request System”) whereby it will be possible to search using ‘contains’, ‘does not contain’, ‘is empty’, ‘is not empty’, ‘begins with’ for a prioritized list (provided by NERS) of 10 indexes. We believe that this will give the functionality very close to the Boolean ‘not’ function.

   In addition to our Product Manager Moshe Shechter’s comments on this idea of a few months back, we would like to add the following:
   Alma’s search indexes have been designed and built to provide a whole new set of possibilities for searching for inventory based on the full set of bibliographic details and indexes. As a result of this combined enriched bibliographic and inventory search index, certain queries which retrieve the bibliographic titles but also use inventory indexes, can lead to non-intuitive results when used in conjunction with NOT operations. An example of this is the search for titles that don’t have items in library A. If a title has items in library B and in library A, it will still be retrieved. This is a correct result as there is an item that matched the search query, but it is not intuitive to the staff user.

   Ex Libris will… more

2. Add fields for Title of unit and other descriptors to the Item Record OR add radial buttons to Item record and description templates

   Currently, there is no good way to use the “Generate” button in the item record to create descriptions for supplements and indexes. In the interest of consistency, we intentionally do NOT enter the descriptions manually, which greatly improves searching and sorting of serials.
   While it is possible to have supplements and indexes list separately by creating separate records and adding the $o (unit title) to field 864 (supplements) or 865 (indexes), the holdings list does not display the unit title, so there is no visual difference between the two holdings. An 863 holding for “Aperture” and an 864 holding for “The Photobook Review” would appear identical in the list of holdings. This would also list the supplements separately from the issue to which they are a supplement in both Alma and Primo, which is undesirable. Furthermore, all holdings still draw upon the same description template table for generation of the description, which is the most useful field for distinguishing serial issues in Alma and Primo.
   At present, there is no equivalent to MARC holdings 863-865 subfield $o in the item record. (Nor is there a field for subfields n, p, or q, but I personally haven’t had a need for them as yet). In order to get the supplement title to display, it must be improperly entered into one of the enumeration fields. However, those are fields legitimately in use with other data, so any description templates must take into account both legitimate and “work around” uses for the field(s). It is virtually impossible to account for all possible values which could be used in an enumeration field, since volume numbers and issue numbers can continue indefinitely and supplement titles may differ with each issuance. Likewise, use of the generic title “supplement” is less than helpful where multiple supplements are issued (i.e. The New York Times)
   For example, right now I cannot set up a description template to simply display the text as input in $b, since most serial issues need to have that field prefixed with “no.” and I want that constant as part of the generated description coded in the template. If I just put the supplement title in $b and use the template as it works best for most issues, I get a display like “v.103:no.Book Review(Aug. 8 2016)”
   
   Adding a unit title field to the item record and including it in the generated description seems as though it would be the most efficient solution to this problem, at least from the perspective of the person receiving the issues. Supplement titles, index notation, etc., could then be placed in this field and its display could be defined in description templates without having to account for the field’s use as a volume or issue number. Using this approach would also, in theory, enable reporting, searching, and sorting supplements and indexes both with the basic units (by using the description field) or separate from them (by using the separate fields that make up the description).
   An alternate solution could be to add radial buttons to the item record indicating whether they a basic unit, a supplement, or an index and then add corresponding radial buttons to the description templates to indicate if it is applicable to one, some, or all of those issue types. In this way, I could have two templates utilizing exactly the same combination of enumeration and chronology fields, but define one to add the “no.” prefix and one to skip it. This, however, seems like a poor form, since the enumeration fields, by their very name, are designed to hold numeric data, not text. This also limits ability to report and sort supplements and indexes separately from the basic unit, since there is no distinct subfield.

   Currently, there is no good way to use the “Generate” button in the item record to create descriptions for supplements and indexes. In the interest of consistency, we intentionally do NOT enter the descriptions manually, which greatly improves searching and sorting of serials.
   While it is possible to have supplements and indexes list separately by creating separate records and adding the $o (unit title) to field 864 (supplements) or 865 (indexes), the holdings list does not display the unit title, so there is no visual difference between the two holdings. An 863 holding for “Aperture” and an 864 holding for… more

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

3. catalog set

   The current limit of 30 titles that can be pushed to 'catalog as a set' is too low.

   It would be useful if this limit was raised to at least 50 or could be set at an institute level.

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

4. Add Filtering Group to Local 9xx fields so they can be searched by keyword in Alma Repository

   It's great that institutions can add their own local 9xx fields but staff have to remember to search by the specific field tag. We would like the ability to assign our 9xx tags to general search indexes.

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

5. Add facet for publication year for Electronic Titles results list

   When you do an All Titles search or a Physical Titles search in Alma, you get filters for Material Type, Language, and Publication Year, but when you do an Electronic Titles search, you only get filters for Material Type and Language. We very much need all the same functionality for searching electronic titles as we do for print. Please support electronic resources the same way as print.

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

6. Ability to add html code/img files to the GES Public Name Field

   I would like the ability to add html code/img files to the GES Public Name Field. Either that or a separate field for adding an icon. I think this would help us "brand" the services we offer through these links.

   10 votes

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

7. The 245 field should display in repository search results, even if there is no 245$a

   Title displays as “unknown” in repository search when field 245 lacks $a.
   While field 245 is mandatory in a record, subfield |a of this field is not. In some types of cataloging, particularly for manuscripts, other subfields are used and $a is not present. For example, $k for Form and $f for Dates can be used without subfield $a: 245 __ $k Papers, $f 1929-1980.
   245$k and 245$f are particularly important to those using DACS (Describing Archives: A Content Standard) for cataloging archival materials.
   In repository search, Alma displays “Unknown” in place of the title when 245 |a is lacking. Instead, the contents of 245 should be display, that is, display the subfields of the title that are present in the record.

   Title displays as “unknown” in repository search when field 245 lacks $a.
   While field 245 is mandatory in a record, subfield |a of this field is not. In some types of cataloging, particularly for manuscripts, other subfields are used and $a is not present. For example, $k for Form and $f for Dates can be used without subfield $a: 245 __ $k Papers, $f 1929-1980.
   245$k and 245$f are particularly important to those using DACS (Describing Archives: A Content Standard) for cataloging archival materials.
   In repository search, Alma displays “Unknown” in place of the title when 245 |a is lacking.… more

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

8. It would be nice if one could tile certain things like multiple holdings or bibs for instance
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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

9. Add a post-import normalization process option to Import Profile configuration

   Currently, Import Profiles contain a single selection for normalization (Correct the data using). This enhancement would clarify that this process operates on incoming records only pre-load, and would add the ability to select a second normalization process after records are fully loaded and merged.

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   Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

   Hello All,

   This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

   This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

   We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

   Alma Product Team

10. Add ability to see name associated with user ID in MD Editor

    User IDs are visible in MD Editor for "Created by" and "Modified by", but unlike other pages, there is no way to quickly see the name associated with that ID. Currently, one must leave the record and search the Users index for that number to get the person's name.

    There should be a clickable icon like you see on the Monitor Jobs screen that shows you the name associated with the ID.

    •  

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

11. More sophisticated functionality in the Duplicate Title Analysis function

    The Duplicate Title Analysis functionality does not allow you to clear previous duplicates when you run a new job.

    For example, you may run a job to find duplicate titles. You investigate those titles and decide that they are not problems for your library, so you wish to leave those titles in Alma, but you don't want them to come up on the next Duplicate Analysis title job.

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

12. Should be prevented from saving a bib or holdings record where a non-repeateable field/subfield is repeated.

    One specific example which just came to light while testing something is the holdings 852 field, which (unlike the bib 852) is NOT repeateable. Alma does not generate an alert in the ME and will save the record with the repeated field (tracking ID E05-2906180135-S9VHD-GENERAL)

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

13. About the default inventory when view inventory in Metadata Editor

    When I click "view inventory" in Metadata Editor, if there are print holdings and electronic portfolios connected with the bib, the default inventory show the electronic portfolios.

    I think the deault inventory showed should be holdings. Because we seldom edit portfolios in metadata editory.

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

14. Open second search box when "Advanced" is selected from persistent search

    The default persistent search box in Alma is one line. For a more complex search, I click on "Advanced". I then (always) have to click on the plus sign to get a second row for additional critieria. I would like for the system to automatically open that second search box when "Advanced" is chosen. Thank you.

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

15. Change the design or position of the search box on a set's Add Members screen

    On the classic UI, when a staff member clicked on Add Members in a set they used to get a separate set of search boxes - with the "Find" box offering the choice of just one thing, e.g. Physical Items - into which to add the barcode or whatever else of the item they wanted. The persistent search box remained on screen, but had palpably nothing to do with the Set.

    In comparison on the new UI, when a staff member clicks on Add Members they get a search facility which behaves the same way as its predecessor, but (i) looks exactly the same as the persistent search box above the Physical Items list and (ii) is positioned in exactly the same place as the persistent search box above the Physical Items list.

    As such, it's completely reasonable of them to have expected the persistent search box to be as relevant on both screens, and it is unhelpful that the new UI does not make the distinction clearer. This is going to confuse a lot of users used to specific behaviours from the classic UI in particular. Can the design or position of the box on the second screen therefore be changed to make the distinction between the boxes on the two screens suitably clear, please?

    On the classic UI, when a staff member clicked on Add Members in a set they used to get a separate set of search boxes - with the "Find" box offering the choice of just one thing, e.g. Physical Items - into which to add the barcode or whatever else of the item they wanted. The persistent search box remained on screen, but had palpably nothing to do with the Set.

    In comparison on the new UI, when a staff member clicks on Add Members they get a search facility which behaves the same way as its predecessor, but (i)… more

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

16. Display edition statement in any brief results list

    Results of an All Titles search include the edition statement in the brief display, but Physical Titles and Physical Items results do not. We often have multiple editions of a title, and while the date shows which is the most recent, if we have slight date variances that make the date useless we need to be able to see the edition statement in order to choose the right record to view.

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

17. Package level order info required in Repository Search > Other details

    It would be helpful if, when clicking on the Other details link on a particular Repository Search result title which shows no order information, it would indicate whether there was a related order at package level.

    If we want to know whether we are entitled to the access, it may look at first as if we aren't because there's no order attached. However, the order may be at package level.

    We are relaxed about the wording and place of that indication within the Other details balloon - maybe something like "Package Level Order" underneath "Requests/Work orders"?

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    0 comments  ·  Resource Management - General  ·  Delete…  ·  Admin →
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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

18. Include a DELETE Function for Patron Demand Driven Worflow

    Currently Patron Driven workflow is managed by the PDA function under Acquisitions. The PDA function allows for Repository Import, where the corpus titles are uploaded for discovery. The PDA also enables order records to be uploaded, which will overlay the discovery record. However, what the PDA function needs is a DELETION function, where records of titles no longer carried by vendor for the PDA can be run through this function, and have it deleted from the PDA corpus set, bypassing the titles that have been paid for.
    Currently, titles which have been marked for deletion by PDA vendors have to be manually deleted off the system - and when it goes into the hundres, this becomes a problem. Creating itemised set by ISBN for deletion is also not the best solution as the set may pull out records of the same title which is part of another package or program, and we risk that record being deleted too. Its best if there is a function that enables records to be deleted specific to theresoective PDA sets.

    Currently Patron Driven workflow is managed by the PDA function under Acquisitions. The PDA function allows for Repository Import, where the corpus titles are uploaded for discovery. The PDA also enables order records to be uploaded, which will overlay the discovery record. However, what the PDA function needs is a DELETION function, where records of titles no longer carried by vendor for the PDA can be run through this function, and have it deleted from the PDA corpus set, bypassing the titles that have been paid for.
    Currently, titles which have been marked for deletion by PDA vendors have to… more

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

19. Shorter turn around time needed...

    In Cataloging/ Metadata Editor: We need a shorter than 6 hour turn around time when we make changes. An example would be adding an 856 URL link, wanting to look in PRIMO to see if the link looks correct and test it.

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    2 comments  ·  Resource Management - General  ·  Delete…  ·  Admin →
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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team

20. 1-Click Button to View Shelf List in Primo FROM ALMA

    Since the shelf list in the metadata editor is very difficult to use and see in the tiny quarter screen of space allotted to it, it would be helpful if there was simply a button one could press to view the call number shelf list in Primo (the primo 'Browse by LC call number" page) while one was cataloging in Alma.

    Ideally, the record searched for would not display as the very first result, but instead a few lines down from the top, so that it would be very easy to compare the call number to both the records before and below it.

    Right now shelf listing is clunky and takes a very long time to do.

    Since the shelf list in the metadata editor is very difficult to use and see in the tiny quarter screen of space allotted to it, it would be helpful if there was simply a button one could press to view the call number shelf list in Primo (the primo 'Browse by LC call number" page) while one was cataloging in Alma.

    Ideally, the record searched for would not display as the very first result, but instead a few lines down from the top, so that it would be very easy to compare the call number to both the records before… more

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    Closed  ·  AdminErez Shabo (Senior Product Owner, Ex Libris) responded

    Hello All,

    This idea has been closed as part of a cleanup process for ideas older than two years with fewer than 20 votes.

    This cleanup process is necessary to streamline our idea management process and ensure that the most relevant and impactful ideas receive the attention they deserve. If you still feel strongly about this idea, you may submit it via the NERS process.

    We value your feedback and encourage you to continue submitting and voting for ideas that you believe will enhance Alma.

    Alma Product Team