Add full browse functionality to the F3 authority search in the metadata editor
The recent browse of authority headings found in the bibliographic catalogue is very useful, as is the further enhancement to edit records associated with a heading.
If similar functionality was added to the F3 search in the metadata editor, this would be a great improvement. The current search is very prescriptive and contains a list of headings that contain an exact match on what has been entered. This makes finding the correct heading difficult, especially for complex author/title authority records or headings. We are finding that our cataloguers are searching Connexion or LC Authorities Online, then having to type the correct form manually before linking to the CZ authority.
If the text in the authority controlled field served as a starting point for a browse of CZ authorities (preferred and non-preferred forms) and headings in the bibliographic catalogue, with forward and back buttons, this would make finding the correct authority record or heading much easier and less time consuming.
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The August 2017 release includes enhanced browsing for headings functionality when cataloging records, including improved navigation and an increased number of entries in the list. This also addresses the comments related to the ordering of the subfields
For more details see here: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/0099_2017/August_2017/Alma_August_2017_Release_Notes/02Resource_Management_-_August_2017_Enhancements#Browsing_a_Full_Authority_Headings_List
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Alasdair MacDonald commented
I would agree re. the order of subfields and which subfields are included. The browse, both here and in the main browse headings option, should display in MARC subfield order and NOT in alphabetical subfield order as it does now.
This really does matter when you are trying to locate the right heading.
Thanks,
Alasdair. -
mcorby commented
In order for this to work effectively, the authority headings HAVE to display in the correct order. The correct order is the order found in the authority record, or, the order found in the bibliographic record. The browse lists should ignore subfields i, e, 0, 3, 4 and 5. Currently, all headings are displaying in subfield order, rather than the order found in the bibliographic heading or the authority record. This is particularly problematic with name/title headings in a display list. When you hit the F3 key for a name title entry, if there is an exact match, the heading is in the wrong order. If there is not an exact match, the retults should show a browse list of near matches.
The incorrect heading display is also found in the results for “Browse Bibliographic Headings”.Here is a name/title example in the “Browse Bibliographic Headings” for the composer Neils W. Gade:
Gade Niels W. $d 1817-1890. $m violin piano, $n no. 2, op. 21, $o arranged. $q (Niels Wilhelm), $r D minor; $t SonatasThe correct order for this heading:
Gade, Niels W. $q (Niels Wilhelm), $d 1817-1890. $t Sonatas, $m violin, piano, $n no. 2, op. 21, $r D minor; $o arranged.In addition, there are several subfields that must be ignored. The headings need to be displayed in the bibliographic record, but should NOT display in any headings browse list.
Subfields to ignore: $i, $e, $0, $3, $4, $5. These subfields show relationship information, vary from record to record, and are NOT found in any authority record.
It is critical that the subfield “i” is ignored for display purposes and for LINKING purposes. This subfield deals with relationship information. It may or may not be found in RDA bib records. The same heading can have a variety of $i information. At the moment, if the $i is present, and the authority is subsequently updated, the heading does NOT get updated in Alma. All headings with a $i have to be manually handled by a cataloger, regardless of whether or not the heading matches an authority record.
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Jane Daniels commented
Hi,
I can't vote for this (all my votes are used) but I would welcome this development as I am also having to use the work around that Alastair describes.
Jane Daniels