Alma

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  1. Add ability to see name associated with user ID in MD Editor

    User IDs are visible in MD Editor for "Created by" and "Modified by", but unlike other pages, there is no way to quickly see the name associated with that ID. Currently, one must leave the record and search the Users index for that number to get the person's name.

    There should be a clickable icon like you see on the Monitor Jobs screen that shows you the name associated with the ID.

    2 votes
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  2. Add a confirmation warning when creating a Course without Instructors

    When creating Courses for Reserves, Alma allows you to save a course without entering an instructor. This is a good thing -- it allows for "general reserves" cases.

    However, because Instructors are entered on a separate tab from the main Course info, it's extremely easy for a user to neglect to add an instructor, leading to retrieval problems later.

    Could an alert be raised when a staff member saves a Course record without selecting at least one instructor, confirming that the omission was intentional?

    3 votes
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    0 comments  ·  Fulfillment  ·  Admin →
  3. Add Full Call Number to E-Inventory Subject Area in Analytics for Portfolios

    For e-inventory portfolios, a number of vendors provide an LC call number in the 050 of item’s bibliographic record.
    However, currently, the most complete LC call number field available for the E-Inventory subject area in Analytics is the LC Classification Top Line field. This, however, only stores the combined LC code and classification numbers up-to the first period ; and does not include cutter numbers after the top line. There are no other field in this subject area that was mapped to this latter part of the call number such that it might be possible to combine the two fields…

    7 votes
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    0 comments  ·  Analytics  ·  Admin →
  4. Change the XML of exported portfolios

    An exported portfolio from Alma looks like this:

    <item type="electronic">

    &lt;title&gt;Operations research.&lt;/title&gt;
    
    &lt;title&gt;Operations Research&lt;/title&gt;
    &lt;issn&gt;0030-364X&lt;/issn&gt;
    &lt;coverage&gt;
    &lt;from&gt;
    &lt;year&gt;1952&lt;/year&gt;
    &lt;volume&gt;1&lt;/volume&gt;
    &lt;issue&gt;1&lt;/issue&gt;
    &lt;/from&gt;
    &lt;embargo&gt;
    &lt;days_not_available&gt;720&lt;/days_not_available&gt;
    &lt;/embargo&gt;
    &lt;/coverage&gt;
    &lt;eissn&gt;1526-5463&lt;/eissn&gt;
    &lt;object_type&gt;JOURNAL&lt;/object_type&gt;

    </item>

    However, that's not very clear. An ISSN element under an electronic item can be interpreted as the ISSN for the electronic publication.

    A better structure would be something like this:

    <item type="electronic">

    &lt;title&gt;Operations research.&lt;/title&gt;
    
    &lt;title&gt;Operations Research&lt;/title&gt;
    &lt;issn type=&quot;electronic&quot;&gt;0030-364X&lt;/issn&gt;
    &lt;issn type=&quot;print&quot;&gt;1526-5463&lt;/issn&gt;
    &lt;issn-l&gt;1526-5463&lt;/issn-l&gt;
    &lt;coverage&gt;
    &lt;from&gt;
    &lt;year&gt;1952&lt;/year&gt;
    &lt;volume&gt;1&lt;/volume&gt;
    &lt;issue&gt;1&lt;/issue&gt;
    &lt;/from&gt;
    &lt;embargo&gt;
    &lt;days_not_available&gt;720&lt;/days_not_available&gt;
    &lt;/embargo&gt;
    &lt;/coverage&gt;
    &lt;object_type&gt;JOURNAL&lt;/object_type&gt;

    </item>

    This is related to this idea: https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/32344600-export-the-print-issn-for-electronic-portfolios-m

    36 votes
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  5. Brief Record - Quick Cataloging Template

    Boston College would like to see the contents of the linking tab of Electronic Portfolio Editor added to the Brief Record, Quick Cataloging template for electronic articles.

    This will enable us to edit the URL and enable the proxy as we catalog and would save us the step of going in later to edit the linking information. It would also enable us to test the link before posting it, rather than using the "view it" function afterwards.

    48 votes
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  6. Conversion job for any part of the record to any other part

    Hello,
    It would be nice if there was a job of conversion of every part of a record (bib, hol, item, portfolio) into another part, for example:
    Bib records into Items
    Bib records into Holdings
    Bib records into Portfolios
    Bib records into Orders
    Items into Bib records
    Items into Holdings
    Orders into Bib records
    Orders into items
    Orders into Portfolios
    Portfolios into Bib records
    Portfolios into Orders
    This way, we will not be limited by the search for any job.
    For example, we would be able to search Bib records, convert the set into items and run a job for…

    13 votes
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  7. View closed fines- order by transaction date

    When answering fines queries it would be useful to be able to arrange the 'closed' fines in the order in which they were resolved, in order to provide a chronological explanation.

    2 votes
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    0 comments  ·  Fulfillment  ·  Admin →
  8. Course Reserves searching when only one Course

    If a course only has one item on Reserve, searching for it in Course Reserves does not provide the facets that show you the course name or Professor's name. I recognize that facets are intended to be used to narrow down a search, so if a search results in one item, it makes sense for them not to display, but in this case, this is how we find a course/professor's name.

    3 votes
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    0 comments  ·  Fulfillment  ·  Admin →
  9. Change the Network Number field in Analytics to use a semicolon between subfields in addition to fields.

    The Network Number field in Analytics includes a number of fields, including 035$a and $z, 019 $a and $z, and some 7xx linking fields. The documentation says the delimiter is "; ".

    What actually happens is that the delimiter is present only between fields, not between numbers in repeatable subfields in the same field. If an 035 contains one $a and three $z subfields, there will not be a semicolon delimiter between them, only a space. This makes it difficult to parse out individual fields, and not possible to find erroneous numbers with a space in the subfield.

    Please change…

    3 votes
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    0 comments  ·  Analytics  ·  Admin →
  10. Add "Expected receipt after ordering (days)" to PO template

    It makes more logical sense to add a relative date ("Expected receipt after ordering (days)" to PO template) rather than a fixed expected date ("expected receipt date") in the context of a PO Line template.

    This change would lessen the likelihood of false claims because the date in the PO Line template is a date in the past.

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  11. Relocate cursor to barcode scan field in "Scan In Items" after checkbox selection

    Circulation staff report problems when scanning in a large number of items:


    1. If a user clicks a checkbox or radio button in the scan in items interface, Alma does not direct the cursor to the barcode field.

    2. If the user then scans an item without clicking into the barcode field first, Alma delivers an error because the carriage return at the end of the scan submits the form, but no barcode was registered.

    3. If this error is not noticed by a staff member who has a lapse of attention, they could continue scanning and miss multiple items in a row…
    1 vote
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    0 comments  ·  Fulfillment  ·  Admin →
  12. Request option via List of Items screen

    It is possible to place a Work Order on an item from the List of Items screen, but not a Request. Could this function be added?

    1 vote
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    0 comments  ·  Fulfillment  ·  Admin →
  13. Creating sub lines in a manual invoice

    The ability to add servicing charges to an invoice manually as separate invoice lines that are linked to the regular lines.

    13 votes
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  14. Work order email notification option

    We use work orders to request items from our other branches to be loaned out via interlibrary loan.

    When the branch is unable to find the book, they click Mark as Missing on their Pick from Shelf list.

    Unfortunately, this simply deletes the work order and doesn't notify us that the work order was deleted. We have to go into our Monitor Requests queue and actually scroll through all the completed requests to find the ones that were marked as missing.

    I would like to request that when creating a new work order, there is an option to add an…

    9 votes
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    0 comments  ·  Fulfillment  ·  Admin →
  15. Ability to set individual item records to not publish

    Would like the ability to set individual item records to not be published.

    Historically, we did not create item records for individual serial issues, but created a fake item record to get usage which migrated over to Alma. These item records display to the user in Primo.

    Our options to fix this would be to give them all a process type, and set that process type to not publish but many of our staff find work orders confusing and we would not like to complicate it further. Alternatively, we could move each one to a suppressed holdings record, which would…

    3 votes
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  16. Add Invoice Date to Waiting for Payment File

    It would be helpful to have the option to sort by invoice date from the Waiting for Payment screen. Currently, there is no Invoice Date column.

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  17. Contact Information Pop-Up configuration - Hyperlinks

    IT would be useful if the Primary Identifier was a hyperlink in the Contact Information Pop-Up of a user, so that the user details screen was displayed in just one click instead of havign to copy, paste search and then click.

    1 vote
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    0 comments  ·  User Management  ·  Admin →
  18. Allow library configuration to block Temporary or Permanent Move requests

    University of Wisconsin Madison has a ‘Withdrawn’ library, where items are moved and suppressed, because they are deaccessioned (e.g, extra copies that are no longer needed) or lost and missing materials. We use this method for in-depth reporting for capital depreciation and other accounting measures. As these items technically don't physically exist, we would like to be able to block Temporary or Permanent Move requests (to Change the items location) on the ‘Withdrawn’ library. Currently, blocking all requests, blocks patron initiated requests, but does not prevent staff from putting in these internal requests to change location on an item and…

    10 votes
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    0 comments  ·  Fulfillment  ·  Admin →
  19. When adding invocie line, Secondary Reporting Code and Tertiary Reporting Code which is empty in POL will be set to a default value from the

    For ‘add invoice line’ operation after typing the POL number the system will bring the POL’s information such as total price, reporting code, Secondary Reporting Code and Tertiary Reporting Code, which is good. But we want the information for Secondary Reporting Code and Tertiary Reporting Code to override the information from configuration > acquisitions > purchase order > Secondary Reporting Code/Tertiary Reporting Code. Even if the POL’s Secondary Reporting Code and Tertiary Reporting Code are empty, which currently will be set to a default value from the configuration.

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  20. Course Reserves Items

    Another thing I would like to see is when you look up an item record that is on reserve, in the record it shows what course it is on reserve for. Looking at item records in Leganto does this, which seems based off of Primo, so I would think it is a possibility (when you open up an item record it says at this bottom, "Appears on these reading lists:" and list the lists it appears on).

    4 votes
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    0 comments  ·  Fulfillment  ·  Admin →
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