Alma

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  1. Display the "material type" text box in the "Receive new items" page

    When we receive an item: Acquisitions > Receiving and invoicing > Receive > find the title > Manage items (to review the other items first) > Receive new items, the page shows the entry boxes for enumerations, but the material type entry box is missing. One has to finish data entry for that page, bounced out to the item list, and then click Edit inventory to GO BACK to the Receive New Item page to add the material type. It would be great if this Material type is also displayed in the Receive page in the first place.

    6 votes
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    • controlled vocabulary list upload

      Hi,

      Instead of create term by term when working with controlled vocabulary, enable the option of upload an excel file or any csv file that will do that.

      18 votes
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      • Flag for course reserve loan transactions

        As a possible improvement for the Fulfillment subject area, please consider adding an indicator, much like the In House Loan indicator, to loans made while an item is on course reserve. This would allow us to easily include or exclude loans made for items on reserve in our circulation reports. Currently we exclude by location, but we suspect that this is not a reliable method, in part because the inactive temporary location is still attached to many items.

        A course reserve flag on a loan would also allow us to easily pull circulation counts when reporting on course reserve.

        14 votes
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          0 comments  ·  Analytics  ·  Admin →
        • Add the ability to default booking hours to start of day/end of day

          We use bookings primarily for faculty materials that they'll use in class- we have set hours when they can pick things up in the library so the hours and minutes functions are a moot point- they're always at the start and end of business days. It would be nice not to have to enter in the exact time for start/end for every booking, and if they defaulted to opening/closing times we could actually open this up to patron-driven bookings through Primo, which are way too complicated currently given all the time options.

          8 votes
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            0 comments  ·  Fulfillment  ·  Admin →
          • Improve Alma Job Reports for Failed Record

            It would be extremely helpful if more details were given when there are failed records or records with exceptions on the jobs we run in Alma. Many of the job reports only report the number of failed records. It would be great if the report would provide MMSID information so the we know what records failed.

            58 votes
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            • Accrual mode

              When creating invoices, the Accrual mode checkbox should by default be unchecked

              1 vote
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              • Collaborative space for project management

                Create a space for collaborating on projects, sharing calendars, working toward milestones.

                1 vote
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                  0 comments  ·  Other  ·  Admin →
                • Socialize Alma

                  Enable users to see other users online, chat, etc.

                  1 vote
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                    0 comments  ·  Other  ·  Admin →
                  • Dispute all or selected fines simultaneously

                    Allow a patron to dispute all or selected fines at once rather than having to dispute them individually on Alma, similar to waiving them.

                    11 votes
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                      0 comments  ·  Fulfillment  ·  Admin →
                    • Information about the "Interested Users" in the List "Electronic Resource Activation Task List" is needed

                      To work with the "Interested User"-Functionality in the context of Electronic Resources we need the Information about the "Interested Users" in the List "Electronic Resource Activation Task List" in a seperate column.

                      1 vote
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                      • Configure better functionality (letters and fining) to calculate a new due date for an overdue item when it has been recalled

                        In an institution where we do not use automated renewals, we encounter instances where patron 1 has an item and allowed it to get overdue but it is then recalled. The letter that goes out does not use our configurations to calculate a new due date from the date of the request and it starts to calculate fines immediately. This causes much patron distress as they can't go back into the past to return the item, nor are they informed that there might be a grace period to return the item. Staff then also have to follow up (if they…

                        2 votes
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                          0 comments  ·  Fulfillment  ·  Admin →
                        • Make Paying Fines/Fees-Waiving Fines/Fees a separate User Role in Alma and remove them from other roles

                          The auditors at our institution require us to limit the number of staff members who have this ability. We had to ask Ex Libris to remove PAY_FINES_FEES PRIVILEGE and WAIVE_FINES_FEES_PRIVILEGE from a large number of roles, most of which didn't even relate to fulfillment responsibilities during our implementation.

                          Our Student Assistants and Operators at the Circulation Desks should not have these privileges. But they did before we had them removed.

                          Approving Manager and Operator, Producer Manager, User Manager, Editor Full, Assessing Manager and Operator, Arranging Operator and Manager are all roles that I don't understand, and may not be assigned…

                          42 votes
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                          • Run a "change temporary location indications" job

                            This functionnality is currently available only with the "change physical item" that allows change for all item indications. Such a new job would help all librarians to change temporary locations for a set of documents avoiding the risk of errors in other item fields. With that new option, it would be possible to keep the "change physical item" job only available to ILS manager and let all librarians run the "change temporary location indications"

                            14 votes
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                            • View cancelled requests

                              it would be useful for Fulfillment staff to have a way to track when users cancel requests, eg to explain why an item is coming off the holdshelf early, or to prove to a user that the reason why their hold has never been satisfied is because they cancelled the request. Perhaps a record should go into the Requests tab on the user's Fulfillment activities and into the item's History tab?

                              35 votes
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                                1 comment  ·  Fulfillment  ·  Admin →
                              • Display both charges payable and total charges owed.

                                At present the main page of a user's account displays the total amount of charges payable, but does not show a total for charges that are still accruing - e.g. fines on books that are currently overdue.

                                This would be useful information to see, and could be displayed so:

                                Total Owed (Amount Payable): £10.00 (£5.00)

                                OR

                                Charges Payable: £ 5.00
                                Charges Pending: £ 5.00
                                Total: £10.00

                                Or similar.

                                5 votes
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                                  0 comments  ·  Fulfillment  ·  Admin →
                                • Sort Activity Report Letter by Due Date

                                  The Activity Report Letter currently seems to be sorted by Loan Date in ascending order.

                                  But patrons are probably most interested in knowing which items are due soon. So I think sorting the letter by Due Date in ascending order (first due comes first) would make more sense.

                                  3 votes
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                                    0 comments  ·  Fulfillment  ·  Admin →
                                  • Could we have dates showing the actual month, not represented numerically?

                                    Many of our students can't work out when their items are due, maybe due to the increasing use of the US dating format, so they don't know if 4/10/16 is the 4th of October or the 10th of April. Using the actual months would decrease the confusion.

                                    15 votes
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                                    • Browser's back button!

                                      What would it take to make the browser's Back Button functional throughout Alma? It's just killing me to have to reload all the time because I accidentally use it. Plus, there are some screens that you can't back-up from to go where you were without starting all over again. As a newbie, it's surprising to me that this is a problem and that everyone else has learned to work around it.

                                      23 votes
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                                        2 comments  ·  Other  ·  Admin →
                                      • Add fund rules fields to Tools>Excel export in Funds and Ledgers search results screen

                                        Support have confirmed that it's not possible for an Alma user to access reporting on the fund rules fields e.g. over expenditure allowed, over-expenditure limit etc.

                                        They suggest the quickest way to achieve this would be to add these fields as columns to the Tools>Excel export function in the fund and ledger search results screen.

                                        2 votes
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                                        • Add fund rules fields to Tools>Excel export in Funds and Ledgers search results screen

                                          Support have confirmed that it's not possible for an Alma user to access reporting on the fund rules fields e.g. over expenditure allowed, over-expenditure limit etc.

                                          They suggest the quickest way to achieve this would be to add these fields as columns to the Tools>Excel export function in the fund and ledger search results screen.

                                          2 votes
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