Alma

Your feedback matters to us. Help us improve Alma by telling us what you’d like to see using the message areas below. You can also can support something already posted.

We would love to be able to respond to every idea that is submitted, but this is not feasible. We are, however, committed to responding to the most popular ideas—those that have received the most points.

For more information please review our FAQ and guidelines. Thank you.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. List of items - when have several pages of items on a holdings, return back to active page

    I apologize if this has already been posted (I searched and searched and did not see it), but when viewing a holdings record with a list of items that have multiple pages of items (like 6-7 pages) - it would be great if Alma would default back to the page of items you were actively on, versus defaulting back to page one - every time you edit an item record on list of items page. I know that the lines on invoices that were several pages used to do the same thing (default to page one), but was fixed.

    Example,…

    77 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  2. Limit use of material types by specific library

    The list of material types used across our consortium is very long. Even though we have turned off those that we don't use, we still have a list of about 65. For most of our libraries, this is overkill, as locations like our Chemistry library only use 4 or 5 at most. Catalogers have to use the full list, which increases the chance of confusion or clicking on the wrong thing for even straightforward cataloging. I want to be able to restrict the material types that can be used at any particular library. This was a feature of another ILS…

    72 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  3. Add Material Type Mapping to Physical Inventory Import Profile

    As a Copy-Cataloger I receive batch files of bibliographic records with physical inventory from a variety of vendors and some of these vendors send a variety of formats in the same file. These files contain bibliographic records with a material type of Book, Map, DVD-ROM, Issue, etc. With our current Import Profile that we use, the Library field, Location field, Barcode field, and Item policy field can be mapped with MARC21 local field. But this is not possible for Material type. So when we import this large file with multiple material types they are being imported with the Material type…

    59 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  4. Remove temporary location, not just change indication

    Currently we can run a "change physical items" job to remove the "temporary item indication". This toggles the temporary location from yes to no. It does not remove the temporary location from the item record.

    We would like the option to also remove the location from the item record, in addition to the option of toggling the indication.

    56 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  5. Add option to configure Process Types for Physical Items

    Alma Process Types and the associated Base status of 'Item not in place' are hardcoded, as are the automated workflows within Alma and the flow-through to Primo for the availability to be set to 'Not Available'.
    This is extremely limiting and there are scenarios when a Library might want their physical resources to still be discoverable in Primo ie not suppressed, but also be marked as Unavailable, such as if there were a temporary mould outbreak. This ensures that users are aware that we hold resources already, so they don't waste time submitting purchase requests or thinking that we have…

    55 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  6. Update 863/864/865 when items are withdrawn

    There is a crucial step missing in the Automatic Generation of the Summary Holdings Statement Based on Items process. The process is documented here:
    https://knowledge.exlibrisgroup.com/Alma/ProductDocumentation/010AlmaOnlineHelp(English)/040ResourceManagement/040MetadataManagement/020NavigatingtheMDEditorPage?uxp=true#AutomaticGenerationoftheSummaryHoldingsStatementBasedon_Items

    When items which are linked to the Holdings record are withdrawn, there is no process to update the Holdings record 863/864/865 fields to create an updated 866/867/868 field. When items are withdrawn, the user has to manually edit the Holdings records.

    Since the creation of the 863/864/865 field is now automated based on received items being linked…

    52 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  7. Add a "delete" command in addition to the "withdraw" command

    Currently, when a staff deletes an item record, the person can only use the "withdraw" command, even if the person is deleting an item record created by mistake. Adding an additional Delete command will distinguish the two purposes. We can then pull out WITHDRAW statistics in Design Analytics for the true withdrawn items, and not including the number of item records deleted for purposes of cleaning up data.

    51 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  8. Need a way to perform "scan in" or other workflow operations in batch, either from an itemized set or from a .txt or .csv file

    Use case: We have a large number of items which are being moved from our regular collection to our archives. We have already created a .txt file of barcode numbers and used that file to create a set in Alma, so that we might run Change Holdings and Change Physical Items jobs against the set. It would be much more efficient if we could then run a batch "scan in" or equivalent operations to actually place the items in transit to their new location and then the archives could likewise use that set to get the items out of transit…

    49 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  9. Add replacement cost to physical inventory in repository import profiles

    Currently the repository import profile capabilities for adding physical inventory does not include replacement cost as an option. We are cataloging a large number of expensive equipment using an import profile. The change physical items job only works so long as the cost is the same. Cost varies across these items, meaning multiple sets of items would need to be created for the change physical items job or items would need to be updated individually. The ability to include replacement cost in the import profile would be hugely helpful and simplify this process.

    48 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  10. "Create Physical Item Work Order" job - adding notes.

    I would like to be able to include a note when bulk creating physical item work orders.

    Notes can be added to individual work orders, but the ‘Create physical item work orders’ job doesn’t allow this – only the work order type, managing department, and pick/do not pick from shelf can be specified.

    The use case is that we are correcting some of our call numbers, and the physical items will need to be relabeled. I would like those items currently on loan/in transit/in process to have work orders that send them to our repair department for relabeling when returned,…

    48 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  11. Function to have a real time physical inventory

    Real-time physical inventory:
    1. Ability to choose location and general call number range
    2.Displayed by call number order including title, number of charges, number of browses and current item status (missing, work order, on loan)
    3.Capacity to mark items with different categories (determined by institution): missing, need preservation, archival box, annex bound, etc.

    39 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  12. When viewing an item, there should be an option to edit without leaving the item screen

    When you view an item (or click on the barcode to view an item), there should be an option on the item screen to edit the item. Instead, if we decide we need to edit the item, we have to back out of the item screen, then select Actions --> edit to edit the item. Too many clicks!

    39 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  13. Keep suppressed records without items that have received more than one purchase request

    We have detected this case that we consider is an incorrect behavior of Alma.

    When a purchase request is generated, a non-visible bibliographic record is created. The problem is that if a second purchase request for the same document is generated, Alma automatically makes the bibliographic record visible, even though we still do not have copies of it. Therefore this record appears visible in Polibuscador but without funds.

    We request that the bibliographic record should only be visible when the issue or copies are available to the user, meanwhile, even if more than one purchase request has been made, it…

    39 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  14. Suppress Items from discovery for a particular physical location but keep Holding statement

    We feel that it would be useful to be able to suppress items from discovery from a particular Physical location but still display the holdings information.
    This would be extremely useful for our Journals collections, whereby we receive individual items but only want to display the holdings statement to the end user.

    38 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  15. Item Material Type master List lacking several types

    The master list of Item Material Types is lacking three types commonly used by Special Collections cataloging. Please add Archival material, Broadside, and Poster to the master Item Material Types list.

    36 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  16. Narrow Withdraw Items job functionality to Physical Items sets


    1. Restrict the Withdraw Items to functioning with Physical Items (barcode) sets. (Currently it will run with sets of Physical Titles and effectively perform as if the job DELETE BIBLIOGRAPHIC RECORDS were run with the “Delete all associated inventory resources” parameter selected.)


    2. Include OCLC number in the Excel Export for Physical Items (currently only Physical Titles sets export with the OCLC number, but those sets function erroneously in the Withdraw Items job)


    32 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  17. Ignore call number prefix ($$k) in BROWSE SHELFLIST in Alma

    Alma's Browse Shelflist function includes the call number prefix (holdings record field 852 $$k) when generating the browse list. At the University at Buffalo, we use that prefix for oversize volumes, and for a variety of other sub-locations, designations and shelving areas.

    As a result, any holdings with a prefix ($$k) does not show up alongside holdings in the same call number range, essentially hiding many titles from staff who seek to browse the shelf list.

    An advanced search for specific library holdings, permanent call number type, and permanent call number does not remedy this issue, as it does not…

    32 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  18. Add suppress functionality to context menu in list of holdings

    When a staff member is looking at a list of holdings for a physical title, the right-click context menu / actions (ellipsis) menu should include a function to suppress holding.

    It's inefficient to have to enter the MDE to complete this action. It's inefficient to have to run a job for just a few holdings at a time.

    31 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  19. Collaborative Collections - Index 583 more fully

    Collaborative collecting agreements are becoming increasingly critical for libraries in managing collections and access across institutions. Formal agreements require libraries to update records with an appropriate Action Note (583 field) to note these commitments. Currently, only $a of the action note is indexed. All fields of the 583 (when present in bibs or holdings) should be indexed, or at a minimum $c, $d, $f and $5.

    31 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  20. Add "Edit" button to item records from viewing, like holdings and bib records have.

    When viewing bib and holding records, there is a link to edit mode that takes you into the metadata editor. If you are viewing an item record and realize that you would like to change it, you have to cancel, go back to the list of items, and then select edit from the action menu.

    It would be handy to have an edit button on item record when viewing it, even though that isn't in the metadata editor.
    It would be handy to have this feature in MANY other fields--there are lots of times when I click on something in…

    30 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  • Don't see your idea?

Feedback and Knowledge Base