Add "Electronic collection" subject area in analytics
I want to count the subscribed database collections for yearly statistics. However , it is found that only the collections with portfolios can be drawn in "E-Inventory" subject area. There is no way to draw the electronic collection statistics without portfolios so that I suggest to add a dedicated subject area.
As of July release electronic collection usage is now included in usage statistics in the E-Inventory subject area.
For more information please see Alma July release notes:
Currently only the Collection ID of an "Electronic colletion" with type "Database" is stored in Analytics but not all other fields of this collection.
An Analytics search for such a ID is possible :-)
But when adding another field from this dimension table to the query for display --> error: no records found :-(
As this Idea is already marked as "Planned". When will it be implemented?
We want to get statistics in E-Inventory that includes databases. Is there any other way to pull the statistics for online databases from Analytics? We need annual statistics for multiple library surveys like ACRL, IPEDS, ASERL, etc.
Elizabeth York commented
I voted for this, but instead of adding a whole new subject area, I think it would be better to add Electronic Collections of type Database to the existing E-Inventory subject area. We would like to be able to run reports where we could check public and authentication notes, proxy settings, and URLs across all collections. The existing E-Inventory subject area has lots of useful information --we just need Databases to be included too!
Lynne Jones commented
I should add that, even though we can get to some of the information we need through the funds expenditures area, it makes things difficult to have to make 2 (or more) reports every time you need to create a report for all databases (eg. selective, aggregator, and database type collections). Or, you have to do some things in analytics and use the Excel export option to get database-type e-collection information out of Alma. Then, anyone needing the information has to look in multiple places - not just at one dashboard in analytics.
Lynne Jones commented
This is definitely needed. The current situation with the e-inventory subject area is extremely limiting. We have hundreds of database-type electronic collections (ie. without portfolios), and I need to be able to report on them (eg. activation date, cost, vendor, etc.). They are just as important a part of our budget, collection, and planning process as databases with portfolios.
Hello. Please clarify: Are you stating that you want to have electronic collections with no portfolios (collections with no titles) in Alma Analytics?