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30 results found

  1. Add more scheduling options for EDI jobs

    Currently, there are only 6 options for EDI Job Scheduling and no options to run jobs on specific days. It would be helpful if the EDI Job Scheduling options matched the options that are available for other jobs (for example: Import Profiles have many more options including specific days and times.)

    3 votes
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  2. See also fields for vendor names

    Many of our vendors change names from time to time so it would be great to have a searchable "see also" or "formerly known as" field in the vendor record for a vendor's previous names.

    1 vote
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  3. Add flags to tabs in vendor interface record area

    We noticed the little corner/flag is not changing on the vendor interface details tabs when we add administrative information/access information/statistics information. We thought it would show like the notes tab with a dark corner when we enter information so we know that we have stuff in these tabs. We thought it was a glitch, so we reported to Ex Libris. They said it is by design:
    The answer is that it is by design. The little corner flag is an indicator that there is system or user generated content like populated tables or lists. It doesn't indicate that form data…

    7 votes
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  4. SUSHI harvesting for JSTOR

    I noticed that our SUSHI harvesting for JSTOR hadn't worked successfully since May 2023. The requests for reports were coming back with this message:

    {"Code": 1011, "Severity": "Warning", "Message": "Report Queued for Processing", "Help_URL": "https://support.jstor.org/hc/en-us/articles/360015483214-SUSHI-reports-COUNTER-5-overview", "Data": "Successful request. You must re-request this report to receive data. Please allow 1 hour for processing before retrying."}

    So I reviewed the information here:
    https://support.jstor.org/hc/en-us/articles/360015483214-SUSHI-reports-COUNTER-5-overview

    This page makes it clear that this is expected behaviour.

    I ran a custom harvest for June-Sept 2023 and it failed (as expected).
    I ran a second custom harvest an hour later and it succeeded.

    I'm not…

    8 votes
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  5. Allow the existing configuration of the user form to apply also on the "Vendors > Contact People tab > Add Contact" page

    This idea was opened by Ex Libris to see how the community supports it.

    There is an existing configuration for the user form which was added in August 2022: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2022/Alma_2022_Release_Notes#Configure_the_User_Form

    Please have this configuration apply also when creating a new vendor "Contact" (Vendors > Contact People tab > Add Contact).

    For example, if an institution selected that some fields should not appear in the user creation form, these field should also not appear in the vendor contact creation form.

    0 votes
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  6. Select multiple POL in communications with vendor

    When using the communications functionality in the vendor account, it is only possible to select one POL from the list. It would be very convenient to be able to choose more than one POL.

    3 votes
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  7. From 'view vendor' list in POL, add '+' capability to Add Vendor?

    Right now one has to either search vendor before order entry, or gamble that the vendor is already in the database and just try entering the POL. But then, if the vendor is NOT in the database, one has to back all the way out, add the vendor, and then start over.

    It would be great to have an 'add vendor record' link right there, with a 'back' button to finish the POL in progress, That would really minimize workflow interruptions during the POL entry process. Might others find this helpful? If you hate stopping, navving somewhere else in…

    3 votes
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  8. Add preferred pronouns field to contact people tab information in vendor

    In the 'Contact people' tab of a vendor record, there is currently no option to add the preferred pronouns of an individual. There are preferred name and gender options but no where to record the pronouns they prefer.

    vendor interface > Contact people > Add contact > Contact details.

    4 votes
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  9. 1 vote
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  10. Show vendor name first in dropdown list instead of vendor code

    On the page of invoice details, in the vendor dropdown list, the vendor code is displayed which is quite uncomfortable as you have to remember the codes. We would like to see the vendor's name instead. Currently if you want to see the name, you have to open the menu.

    14 votes
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  11. merge vendor records

    Most libraries have multiple records for the same vendor. This is often the result of migrated records from a previous system, but can also occur because of changes in library workflows or even the acquisition of one company by another.

    Currently, the only option is to choose one vendor record going forward and stop using the other vendor records. However, this creates extra work for libraries, such as changing the vendor on purchase order lines and including multiple vendors when running reports on historical expenditures. The ability to merge vendor records would solve these difficulties.

    69 votes
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  12. Enable the ability to associate vendors

    Similar to associating POLs, it could be useful if it were possible to associate/link vendors to each other. It would enable organizing individual vendors (mostly access providers) under broader vendors (billing agents, IP Registry, etc) and consortia.

    8 votes
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  13. Have searchable Notes fields in vendor records

    It would be great if the data in the Notes tab of vendors records could be searchable - possibly as an Advanced Vendor search, or as part of a keyword search, or even within Analytics. Some data from Voyager's 'alternative vendor name' field has been migrated into the notes and it would be useful to be able to search on this.

    30 votes
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  14. Ability to remove/hide the "Liable for VAT" checkbox from all vendor records

    Institutions that do not use VAT should be able to configure their vendor records so that the "Liable for VAT" checkbox does not appear.

    1 vote
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  15. Use Checkboxes or Upload to select SUSHI reports to harvest

    Currently, to add SUSHI reports to harvest you have to select the report type one by one from a drop down. It would be far more efficient to use checkboxes to pick which reports to gather. Also, there is an option to Download the selected reports list, but no option to use an upload to specify the reports. An upload would be nice because most of the Journal platforms offer the same report types, so a single template file could be uploaded for most vendors.

    1 vote
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  16. Vendor Interface Detail

    We hope following information from "Vendor Interface Details" can be exported from Analytics:

    Administrative Information
    Access Information
    Statistics Information
    Inventory
    Notes

    10 votes
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  17. Add filter to Vendor Invoices tab

    I would like to be able to limit the invoices I see on the Invoice tab in the vendor records to a specific time frame or add a filter to have the ability to select the fiscal year of the invoices in the list.
    This will allow me to only see truly historic invoices when and if I need to.

    23 votes
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  18. Exclude certain usage reports from being reported in the SUSHI Weekly Reporting

    1) Exclude 'Failed - Usage Not Ready for Requested Dates' usage reports from appearing in the SUSHI Weekly Report.
    2) Also include user option to suppress past usage reports with no available usage from reporting again in the SUSHI Weekly Report.

    3 votes
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  19. sending predefined claim letter manually

    There should be a possibility to send the predefined claim letter manually.

    If automatic claim notification is enabled (autoclaimco = Y) then the predefined letter (or EDI-notification) is prepared and sent automatically by the corresponding alma job. It should be possible to send the same letter by

    1. pressing a button in the order and
    2. by selecting items from the claims list and press a corresponding button

    The claims sent should appear in the correspondence tab with the vendor.

    11 votes
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  20. Add option for filename filter to vendor EDI information

    One of our vendors places their EDI information in the same pickup directory that they place their EOD MARC records.

    The EOD import process allows a filter to download only MARC files. A similar filter in the EDI download process would prevent errors from being triggered because the EDI process is trying to read MARC files as EDI files.

    1 vote
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