Alma

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  1. (Metadata editor) Make the "yes" and "no" Release All Records buttons keyboard actionable

    It would be great to be able just to type Y or N in the Release All Records dialogue window, rather than having to mouseclick on "Yes" or "No."

    6 votes
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  2. Automatic dismissal of corrected authorities from the Authority Control Task List.

    Automatic dismissal of corrected authorities from the Authority Control Task List.
    Improve the Authority Control Task List linking functionality so that when an authority is upgraded/corrected in the metadata editor, it is automatically dismissed from the Task List. Items are added to the Task List before an institution has had a chance to upgrade the catalogue record. Many of these authorities will routinely be upgraded at the cataloguing stage. The need to then manually remove substandard authorities from the Task List which no longer exist in the bibliographic records adds a huge burden of extra work, especially for large institutions.…

    81 votes
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  3. Decouple the bib-level material type of Music into Scores and Sound Recordings

    The bibliographic material type of Music inexplicably combines scores (Leader/06 c or d) and sound recordings (Leader/06 i or j) into a single facet. This makes no sense and makes standard statistics reporting extremely difficult as scores are usually reported with books (they are, after all, pieces of paper bound between covers) whereas sound recordings are usually reported with other media. Scores should be separated out as its own bib-level material type.

    143 votes
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    Thank you for this ideas exchange request.
    For the purpose of clarification:
    Alma uses (among others) two levels of faceting the bibliographic records: Material type and Resource type.

    Regarding the Material Type: There are seven different distinct bibliographic material types in Alma, and this corresponds to the seven different distinct bibliographic material types used by the MARC standard. These MARC standards are explained at https://www.loc.gov/marc/bibliographic/bdintro.html under section “Scope of the Bibliographic Format”. Ex Libris will leave these distinct seven formats, and not add or subtract from them. This is because there are seven distinct formats in the MARC standard. For this reason we will not add another format or change the name of an existing format. Each bibliographic record has one bibliographic material type. The Material Type is considered “Music” if the LDR pos. 6 is one of the following: c d i j. This is explained in the Ex…

  4. Add notifications to Alma reminders

    I appreciate the addition of the Reminders in Alma, but I think it would be even more useful if reminders could trigger email notifications when the reminder date has arrived.

    128 votes
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  5. Metadata Editor: Add More Keyboard Shortcuts and Make Existing Ones Intuitive

    The ME needs a keyboard shortcut for every function. 'Search External Resources', 'Release Record', and many other actions do not have keyboard shortcuts, so I still essentially have to use the menu for everything. This is simply inaccessible.

    Secondly, the shortcuts that do exist don't make sense. A new field is F8, but deleting a field is CTRL + F6? Why not just make it CTRL + F8? Or F9? These shortcuts are poorly thought out and confusing.

    31 votes
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  6. It would be helpful if there were an option to "print MARC record" within the MD editor and from the Repository Search.

    We sometimes have need of a hard copy of the MARC record for tracking certain workflows. One such example is for making notes about title changes and tracking them across several records. It would be nice if there was a "print full record" option, both in the MD editor and in the repository hit list. Right now, we need to either do print screens or do a screen capture and print from that. Thank you!

    119 votes
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  7. In Metadata Editor, open records by MMS id directly

    It's common to have a list of MMS ids that need to be worked on in Metadata Editor. The current workflow is to do a repository search, be taken out of MDE, click "Edit Record" and wait to be slowly taken back into MDE.

    It would speed things up *tremendously* if there was a way for users in MDE to input an MMS id and just have the record open up straight away.

    16 votes
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  8. Management tags for new bibs - allow default to be changed to 'Don't publish' to WorldCat.

    The default when creating a new marc21 bib is for the management tag 'Force export to WorldCat' to be set to 'Publish bib'. This applies even when the Library isn't a member of OCLC. I'd like the default behaviour to be configurable so that 'Don't publish' can be set as default by those libraries who choose not to do so. In our case this would then mirror our existing stock, which was migrated from our previous LMS/ILS with the tag set to 'Don't publish'. In turn if a Library chose to join OCLC at a later date all items would…

    30 votes
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  9. marking & emailing ALMA Records

    having the ability to mark and email records in ALMA. this is available in PRIMO but not ALMA.

    if one is looking at circulation data, only available in ALMA, then makes a decision, e.g. to have the material withdrawn, one can't email the record to others who would pull the material.

    one can use both but this is inefficient. one can use analytics but this inefficient for dealing with just one or a small number of records.

    one can also use it for reporting cataloging problems. our experience is that technical services uses ALMA and public services uses PRIMO.

    it…

    2 votes
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  10. 151 authority records need to validate 651 subjects

    The Alma Link Bib Heading job is returning unlinked headings for 651 geographic subjects having valid LC 151 name (not subject) authority records in the CZ. This causes us to have to sift through/check on many valid headings when working to resolve unlinked headings, particularly as we are preparing to migrate--the first run of Link Bib Heading will have a huge results list that will include all of these "unauthorized" geographic subjects.

    9 votes
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  11. Reminders : extend the Add reminder functionality to other roles (only Cataloger now)

    Reminders functionality could be more effective if extended to other roles than only cataloger role. At least Electronic and Physical inventory operators should be able to add a reminder on a Bib record in a repository search result.
    The managing of reminders from Cataloging menu can be limited to catalogers.

    16 votes
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  12. controlled vocabulary list upload

    Hi,

    Instead of create term by term when working with controlled vocabulary, enable the option of upload an excel file or any csv file that will do that.

    97 votes
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  13. Add validating MARC field and record character limits

    Please add the capability when validating records to check for MARC field and record character limits (9,999 and 99,999 octets respectively, https://www.loc.gov/marc/specifications/specrecstruc.html). We understand that Alma does not impose character limits on MARC fields and records, but we often exchange records with other vendors or companies. We need this feature to ensure that our data transfers properly and does not exceed data limits imposed by the MARC format.

    11 votes
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  14. Remove Automatically Created Extra Space Before Subfields in the Metadata Editor

    In the Metdadata Editor, an extra space is automatically created before the first full word after a subfield. This space shows up only when you begin to type the word.

    Not only is this annoying, but it also affects the functionality of the authority record search, as that extra space has to be edited out for the authority to be found either with the automatic dropdown, or with the F3 command.

    I have attached an image that shows this phenomenon. Note the margin difference between all of the other fields and the 090.

    Please remove the automatic space.

    6 votes
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  15. Allow the font to be changed/enlarged in the MD Editor

    In the MD Editor it is currently impossible to change the font size or type. Could this please be changed? Catalogers expect this functionality, as both Voyager Cataloging and the OCLC Connexion client allow users to change the font size and type. Thank you for considering this request.

    11 votes
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  16. Prompt message if you have not saved a record before releasing

    Currently if you edit a record and then go to release it before you have saved, you do not get any kind of prompt asking if you want to release it without saving.

    There is also no prompt message if you try to save a record that has blocks to let you know that the action was not done.

    66 votes
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  17. Missing subfields in authority records

    Some of the subfields are missing from the authorities in Alma - in particular subfields for 100 and 700 MARC tags are f, k, l, m, n, o, p, r, s, t
    Please include all subfields that can be used in authorities

    5 votes
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  18. Authority creation - Populate 670 Source Data Found from open bib

    When creating an authority by F3 searching from a bib record and clicking "Create authority record", no data is linked from the bib. Voyager populated bib information in new authorities to track and differentiate headings.

    Please populate the 670 field (Source Data Found) in the new authority record with Title, date in $a and MMS ID in $w.

    This would look like: 670 ##$a [245$a], [260/264$c] $w [001]

    6 votes
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  19. Add a flag to indicate that a bibliographic record has been reviewed by a cataloger

    Since bibliographic, holdings, and often items records are created at the point of order, it is impossible to easily tell whether or not a record has already been reviewed by a cataloger (for those types of resources that are still manually cataloged from the material in hand). A flag is needed to display (similar to the suppressed icon) on a list of titles in Repository Search so that staff can tell at a glance that a record has already been vetted by other qualified staff.

    This is particularly necessary for staff working within a consortium; staff from one institution need…

    10 votes
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  20. Ability to select records to release from MD editor

    Cataloger can release 1 record per time or all records can be released, but it would be useful catalogers could select multiples records to release.

    9 votes
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