Alma
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146 results found
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add course name to the course tab on the user profile
At the moment the only columns available in the Course tab on the user profile is course code and section.
Course codes will often consist of a line of numbers so the option to add course name as a column would add great value.
6 votes -
Add Address fields in filter search
Under 'Contact', there are a few address fields where values are indexed. Besides the standard fields, it would be helpful to add the Addresses to the filter search to allow retrieval of results. Otherwise, it would be even better to allow the administrator to customize the fields they require for their needs. Thanks,
1 vote -
Allow search of email address by domain or local part
is it possible to allow search of email address by local part or domain to cater for flexibility ? Thanks.
1 vote -
Batch Job to add User Notes with option to choose "Note Type" and select "User viewable" and "Pop up note"
Currently, there is no option to choose "Note Type" and select "User viewable" and "Pop up note" boxes while adding User Notes in batch.
10 votes -
Custom Notifications
To send an automatic email notification to users when a certain value appears in their user details.
Like when a student has met graduation criteria, Alma will see this criteria in their user details and send an email to the student automatically to ask them to pay their outstanding fines.
In general, it would be good if Alma trigger automatic procedures based on the existence of certain values or triggers in the user details.
For example, when an exchange student has met course completion criteria, the university student system can update the student SIS data with a note to indicate…
3 votes -
Alma - automatic warning for users about to expire with dedicated alma xml letter
It would be useful to activate an automatic warning for users about to expire with dedicated alma xml letter.
The customer could simply set up the amount of days before expiration and if the letter should be sent to all users or to specific user groups. A scheduled job could be activated, so that the letter is sent every day at a specific time.248 votes -
Add Last Login attribute to Users subject area in Analytics
The current Staff Login Report in Alma Configuration is of limited use, in that it doesn't provide additional details about users beyond Primary ID and last login date. In Analytics, we can find full details about named users, but cannot determine which accounts are actively used without the "Last Login Date" field.
We would like to see the Last Login Date--i.e., the last date a user logged in to Alma to perform staff activity--added as an attribute to the Users subject area in Analytics. Having this date along with users roles and expiration dates will help our libraries better manage…
11 votes -
Add ability to prevent addition of identifiers to user accounts
There is a privilege in several Alma roles of USER _ IDENTIFIER _ UPDATE. This specifically allows a user to edit an existing identifier, including deletion. There is no associated privilege to remove the visibility of the 'Add identifier' option. If the update privilege is removed in an attempt to prevent staff adjusting this key identifier information, this leads to the situation of staff still being able to add an identifier, but then they can't edit or delete what they just added, even in cases where they might have mistakenly entered it incorrectly. We should have the option to prevent…
1 vote -
Hide ‘edit’ option from My Library Card > Personal Details for specific user groups only
In Alma you can choose to hide the "Edit" option from the 'Personal Details' under 'My Library Card' for ALL your users by changing the parameter key 'primopatroninfo_updatable' to N
This works fine if all your users are set up as external users who automatically gets their contact information updated from a system outside Alma. But if you set up your students as external users and public users as internal users you will have to choose between letting the students update contact information that will be wiped out next time data is loaded in to Alma or not…
62 votes -
Create role profile from specific user roles.
Once we have assigned roles to a certain user, and we see that the functionality is correct, it would be interesting to be able to create a profile directly with the roles of this user.
In this way, we can assign the same roles to another user.7 votes -
lock fields in patron records
A problem we have is that when Alma imports updated patron data from the University's Central Registry database -- via an integration profile -- it can overright values that should not be overwritten for certain groups of patrons.
What we require is the ability to lock fields in patron accounts so that they cannot be overwritten.
3 votes -
preferred language
We are a bilingual institution. Sometimes we need to email users regarding requests, etc. In Manage Patron Services, we have to go all the way into Edit User Info in order to see the user's Preferred Language. It would be easier if the area on the right that contains User Notes and other details (see file) also contained Preferred Language.
11 votes -
Option to set defaults when creating a new user
It would be nice to be able to control the default options in the 'Register New User' form. For example, when I open up the 'Register New User' form I would like the following fields to be selected be default:
- User group = BFA (Bachelor of Fine Arts)
- Email types = Personal
- Identifier type = Barcode
In particular for parts 2 and 3 we rarely use any of the other options and it would streamline adding new users if we could have these options just be selected by default.
Joanna Hare
National Art School Library Manager18 votes -
Borrowing activity letter should exclude patrons with no loans
When running a borrowing activity letter job, it will send an e-mail to patrons with no loans. Only fees. That is not neccessary. Would be nice to have a possibility to exclude those customers.
13 votes -
Show "Open for Update" override enabled
This is about the protection of data for external user records. I have copied the below text from the Alma Documentation page: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/050Administration/030User_Management/010Managing_Users#UserDetails
To enable editing other fields of external users, select Open for Update, and select Yes. Edit the relevant fields and select Save. Note that changes you make to most fields will be lost after the next SIS synchronization job. However, Alma prompts you to determine whether the following fields will be overridden with the next SIS synchronization job: Title, PIN number, Job category, User group, Campus, Preferred language, Resource sharing libraries, Cataloger level, Selected patron letters. (Note…
34 votes -
bulk deletion of attachment
It would be very useful to be able bulk delete or archive-off a Patron's attachments, regardless of the retention period settings.
2 votes -
Allow expired internal users to reset their password
Many of our users are allowed to create and renew their patron accounts online using the API. Are users are all internal so they manage renewing their own accounts (we don't rely on 'active students' or the like).
We would like to add extra user authentication during renewal that requires users to enter their password. Of course many users forget their password and need to reset it before actually renewing. Unfortunately, Alma does not allow users who are expired to reset their password.
It would be very helpful if we could permit expired users to reset their passwords in order…
2 votes -
Add "Faculty" to pop-up window
Add "Faculty" inside: Configuration Menu > User Management > General > Contact Information Pop-Up.
In order to display faculty in the pop-up window with the user information50 votes -
Include security logging for role changes
Because roles cover a range of permissions, there is a necessity to give users a role for one need even though it gives them permission to do other things that are not wanted. One of those things can be assigning other roles.
Role assignment is the most security-sensitive function of Alma and should absolutely be tracked and the log of who made an assignment and when should be accessible to administrators. Even better would be the ability to add an email warning mechanism for particularly sensitive roles.
(Related to this but in documentation, there needs to be a table of…
1 vote -
Extra personal detail fields available for library users
I am working in special library so our users come from public who is affiliated with other organizations such as university, museum or architects. It would be great if Alma can offer extra fields to store additional personal detail such as occupation, affiliation, age (not birth date), age group and research interest, etc.
1 vote
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