Alma

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  1. Add option (permitted) text data mining clause to license terms of use

    Some publishers allow text data mining of databases/ejournal packages and this needs to be noted as a license term of use

    16 votes
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  2. Set temporary location to yes in import profile

    We can add temporary location information to inventory records in an import profile, but we would also like to be able to set our temporary location indicator to "yes."

    18 votes
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  3. Let Persistent Search Box stay sticky to All Titles

    We would like the ability to keep the All Titles Search option sticky after we choose to order something, when browsing the results of an All Titles Search. This is the default way we create new orders, so the change of the persistent box to default to PO Lines after creating an order is counter-productive.

    10 votes
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  4. Currently in Technical Services Until...

    In Acquisitions: When we use the "Post-Receiving Processing" scan to "Set Status To" a particular technical services area, it would be fantastic if we had the ability to give each area a specific default number of days the item will be in that area. For example: we're setting an item's status to be pam-bound in-house and when we scan that item's barcode to set its status to Pam Binding, the Alma system would automatically give it a certain number of days to be there. Alternatively, when we set a status for sending another item to our out-of-town bindery, the default…

    1 vote
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  5. Create a set option in Alma for Acquisitions and Resources imports for imported files larger than 50 records

    In Alma Acquisitions, we import bibliographic records from vendors such as OCLC in batch. It would aid efficiency if the option existed for the imported records to be immediately available in a set for further processing. As of February 2018, this can only be done on imports of 50 or fewer records, using the Monitor and View Imports, Report, Preview Records functionality, which creates an "or" query in Alma that can be saved as a set for further manipulation or export. A similar process (though slightly different) exists for Resources.

    In both Acquisitions and Resources, if the imported file contains…

    21 votes
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  6. Allow library staff to add additional line in "Payment Method"

    Allow library staff to add additional line in "Payment Method" under Acquisition configuration.

    3 votes
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  7. Add "Move to department" option for Acq departments

    We would like a new option called "Move to Department" in the Receiving workbench AND in the Scan in Items form. The new option would have the effect of marking the existing Acq process as Done, and putting the item(s) in transit to the next department. Currently, if a workflow involves moving something from the Acq department to another department, such as a central End Processing unit that handles multiple libraries, the receiving staff have to perform multiple time-consuming steps. They must 1) Receive 2) Search for Physical Item 3) Create new Work Order 4) Scan in item to mark…

    18 votes
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  8. Validation check for outgoing vendor emails

    Please add a validation check for outgoing vendor emails. Otherwise a spelling mistake might go unnoticed.

    54 votes
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  9. Ensure invoice lines always appear in the right order on the Purchase Order Lines page of the new UI

    There is a tendency of the new Alma UI to scramble the order in which invoice lines appear on the Purchase Order Lines page. We would like to request a permanent rectification of this.

    Scenario:

    1) Staff member searches for an PO Line.

    2) They click the Edit option for the search result, and from the Purchase Order Lines page which comes up they select the Invoice Lines tab.

    3) The invoice lines are correctly ordered with the latest invoice at the top and the previous payments follow going back in time.

    4) They then click into a different tab…

    4 votes
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  10. Manage Multiyear Licenses for Electronic Resources in a POL

    Hi,

    It is common for libraries to sign multi-year price lock deals for e-resources (databases, journals, etc). Currently, we are keeping track of this information as "Notes" which is hard for us to follow since "Notes" used for other purposes. Also, we need to update the "List price" accordingly before we proceed with a renewal /invoice payment.

    Would it be feasible to have a POL type that is catered for multi-year deals. I was somewhat inspired by the new feature in the Jan'18 release that is meant to record multiyear licenses in a Network Zone. A similar feature in the…

    23 votes
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  11. Add Order button to Record View

    Currently, only Copy, Link, Back and Edit are options in Record View. It would be nice to be able to "Order" an item while in record view, instead of needing to click on back and then order from the All Titles results list. Not only would this save clicks/mousing, it would substantially reduce the risk of accidentally ordering from the wrong record, then having to go through relinking everything.

    1 vote
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  12. manual orders: adding the possibility of selecting/deselecting the POLs for an invoice

    a. an invoice arrives:
    b. as very often is the case, it is referred to only a few POLs of a big PO (a PO containing a lot of POLs)
    c. we use the function “create invoice” with parameter "invoice from PO";
    d. all the POLs are automatically assigned to the invoice, then you have to choose the relevant ones, and that’s OK.
     In order to choose POLs, it should be necessary to have the possibility of selecting/deselecting the POLs with a check: now it is not possible, and you have to cancel the POLs one by one: this…

    8 votes
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  13. Re-linking invoice lines from old orders to new orders.

    Currently we are unable to re-link invoices from old orders over to new orders, it would be most helpful if Alma was capable of doing this.

    22 votes
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  14. Add a Notes field to SUSHI accounts

    We would like to see a Note field in the SUSHI account area. There are situations where a SUSHI account is set up but Inactive, and it would be nice to have a field where we can describe the situation.

    For example, Taylor & Francis Ebooks. It's a new platform (Nov 2017) and Ex Libris has added them to their list of SUSHI vendors. However, I've contacted the publisher and their SUSHI isn't quite ready yet. It would be nice to have a field right in the SUSHI settings where I could note that.

    Thanks,
    Naomi Maendel
    University of Manitoba…

    27 votes
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  15. Open predicted issues in bulk / by help of a job

    only option in alma is opening the predicted items per title. We would like more functionality in the receiving workbench. We can see that predicted issues can be opened for the coming year when in the receive screen, so have to do it title by title!

    23 votes
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  16. At fiscal rollover, populate 'list price' field in continuous POLs with the total expenditure on that POL from the previous fiscal year

    See case #00483470.

    The figure in 'list price' represents the amount we first paid or expected to pay for a resource. In most cases, this price is wildly inaccurate after a few years.

    Manually updating these prices isn't feasible, as we've thousands of POLs and editing the prices while inputting invoices doubles the time spent on invoice processing.

    I'm hoping we can do one/all of the following:

    1. At fiscal rollover, the list price amount in the POL is replaced with the amount of the last fiscal year's expenditure.

    2. We run a job that changes the contents of the list price…

    56 votes
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  17. Adding 'citation type' to the facet in Resource Sharing Borrowing/Lending Request

    Though I can distinguish book and article using other facets such as requested form, I think that citation type(book/article)is going to be more intuitive and useful. In addition, because I found it possible to use citation type as a facet in Acquisitions, including it in Resource Sharing is also proper considering coherence or unity of facets. I hope it is added soon.

    32 votes
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  18. Can the "receive New items" link (when receiving continuous items) be made into a more obvious BUTTON? Thanks

    See screenshot images below for the suggested BUTTON link vs text link.
    The button is much more obvious, and I would have less trouble finding it, especially now that we have gone to the NEW UI. Thank you.

    3 votes
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  19. batch move license inventory

    I would like to batch move license e-inventory on licenses and amendments to another license/amendment.

    Currently, you can move e-inventory to a different license one at at time. It would save time to select inventory to move to a different license in bulk.

    See my very horrible mock up: https://www.screencast.com/t/f2r2SZygN0ca

    35 votes
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  20. Improve financial forecasting of subscriptions

    It would nice to have more functionality in terms of subscription financial forecasting.

    Although we can roll over subscriptions with a blanket % increase, we would like to be able to input and overwrite this where we know price increases will differ.

    In addition, where we know the increases for multi-year agreements, these can all be set in advance, allowing for more accurate encumbrance figures.

    47 votes
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