Alma

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  1. Title IVA recovered, type of invoice breakdown. We need another possibility in the Invoice form wich apear IVA RECOVERED. (100% electrónic,

    Title IVA recovered, type of invoice breakdown. We need another possibility in the Invoice form wich apear IVA RECOVERED. (100% electrónic, 7% phisical)
    Description We need another possibility in the Invoice form wich apear IVA RECOVERED. Our laws aloan to recovered a little quantity of this IVA (VAT) and we want ithis type of invoice breakdown

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  2. Read/Write PO Line via item editor

    Dear Ex Libris team,
    If you open the PO Line via the item editor, it is only read-only available. Unfortunately, communication cannot be started with this read-only form. However, it would be helpful for journal dunning, because otherwise you have to interrupt the item receipt workflow to open the PO line form.
    It would be great if you make the communication tab available in the PO Line form if opened via the Physical Item Editor.

    Greetings,
    Markus

    4 votes
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  3. Item Search in Amazon

    Acquisitions - Item Search in Amazon: Needs the ability to search for resources other than Books and Magazines (DVDs, Audiobooks, etc...)

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  4. Add "Invoice was disapproved by your manager" in facet

    If Alma invoice approval is configured, the invoice manager can disaprove an invoice. That invoice is then sent back to "in review". An alert in the invoice tells us "Invoice was disapproved by your manager"

    When searching for invoices, there is no facet (or any other way) to quickly identify which invoices have been disapproved by the manager. We have to edit each invoice in review to see if the alert is there.

    We would like to have this facet or any other solution that would improve the workflow.

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  5. Automatic renewal notifications of subscriptions

    Our library manages about 3'500 current subscriptions to periodicals. We fixed the automatic annual renewals of our subscriptions on a same date, precisely on the 31 August. As most of our subscriptions have been assigned to a few suppliers, our wish is that all renewal notifications intended for a same supplier are included in a single e-mail, instead of being sent individually in separate e-mails. We wish to avoid that each supplier receives as many e-mails as there are automatic notifications on the same date. They would only receive one e-mail with all the renewal notifications.

    21 votes
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  6. Initial Allocated Amount

    Currently in Alma, the Initial Allocated Amount for an allocated fund is e.g. 1,000.00 ZAR. When an amount from this Initial Allocation e.g. 100.00 ZAR is transferred to another fund,
    the 100.00 ZAR gets deducted from the Initial Allocated Amount of 1,000.00 ZAR and is now 900.00 ZAR.

    In Aleph, the amount was transferred, yet the Allocated Amount remained the same, which is correct.

    When running reports on the Initial Allocated Amount in Alma, the adjusted 900.00 ZAR for the Initial Allocated Amount does not give a correct indication of the amount originally allocated from the institutional budget.

    8 votes
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  7. advanced option in Invoice search.

    We hope that there is an advanced option in Invoice search.

    1 vote
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    1 comment  ·  Acquisitions  ·  Admin →
  8. Currently in Technical Services Until...

    In Acquisitions: When we use the "Post-Receiving Processing" scan to "Set Status To" a particular technical services area, it would be fantastic if we had the ability to give each area a specific default number of days the item will be in that area. For example: we're setting an item's status to be pam-bound in-house and when we scan that item's barcode to set its status to Pam Binding, the Alma system would automatically give it a certain number of days to be there. Alternatively, when we set a status for sending another item to our out-of-town bindery, the default…

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  9. manual orders: adding the possibility of selecting/deselecting the POLs for an invoice

    a. an invoice arrives:
    b. as very often is the case, it is referred to only a few POLs of a big PO (a PO containing a lot of POLs)
    c. we use the function “create invoice” with parameter "invoice from PO";
    d. all the POLs are automatically assigned to the invoice, then you have to choose the relevant ones, and that’s OK.
     In order to choose POLs, it should be necessary to have the possibility of selecting/deselecting the POLs with a check: now it is not possible, and you have to cancel the POLs one by one: this…

    9 votes
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  10. Allow library staff to add additional line in "Payment Method"

    Allow library staff to add additional line in "Payment Method" under Acquisition configuration.

    3 votes
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    0 comments  ·  Acquisitions  ·  Admin →
  11. Add Order button to Record View

    Currently, only Copy, Link, Back and Edit are options in Record View. It would be nice to be able to "Order" an item while in record view, instead of needing to click on back and then order from the All Titles results list. Not only would this save clicks/mousing, it would substantially reduce the risk of accidentally ordering from the wrong record, then having to go through relinking everything.

    1 vote
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    0 comments  ·  Acquisitions  ·  Admin →
  12. Send a notification when a POL marked as manual renewal is added to the task list

    When a PO line is marked as manual renewal and it subsequently appears in the renewals task list a notification should be sent to those with the appropriate role in Alma to advise.

    7 votes
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  13. Can the "receive New items" link (when receiving continuous items) be made into a more obvious BUTTON? Thanks

    See screenshot images below for the suggested BUTTON link vs text link.
    The button is much more obvious, and I would have less trouble finding it, especially now that we have gone to the NEW UI. Thank you.

    3 votes
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    0 comments  ·  Acquisitions  ·  Admin →
  14. Increase viewable character count when looking at tables of invoice or PO lines

    Alma unnecessarily truncates fields and wastes monitor space in the Purchase Order Line Details > Invoice Tab. See in my attachment that both the invoice number field and the Note (piece identifier) field are cut off. At the very least, the entire invoice number should be visible. I understand not all monitors are the same width, but we should be able to see more of this important information. Please fix this.

    5 votes
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    1 comment  ·  Acquisitions  ·  Admin →
  15. Add percentage to reporting codes

    Now that ExLibris has added the secondary and tertiary reporting codes, it would be really helpful to be able to add a percentage to each of the additional reporting codes so that PO lines and invoices will show the percentage split, just like the fund codes do. This would be especially helpful with ERP so invoices that are split across more than one reporting code/fund would not have to be dealt with manually.

    2 votes
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  16. Hire an English/Technical writer to create accurate and detailed instructions

    Hire an English/Technical writer to create accurate and detailed instructions. I can't find instructions I need in order to create and print orders to vendors to whom we do not order via EDI's or email.

    3 votes
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  17. Vendor Interface details screen-Administrative Information tab - Incident log section: More characters required

    Description: Currently, the Incident Log section on the Administrative Information tab of the Vendor Interface Details screen only accepts a certain amount of characters.
    We have found that you can copy and paste a great deal of information into the field. However, when you select the Save button, the number of characters entered into the field is reduced to approximately 1900. There is no notification that characters have been cut.
    Can the number of characters entered into the Incident Log field be increased?
    We would like to have the ability to paste large log files in that field and be…

    12 votes
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  18. Receiving: continuous vs one-time receiving of items - tabs should retain settings

    In Acquisitions - Receive Items, when either the continuous or one-time tab is selected, the Keep in Department check box should retain its status according to the tab selected, e.g. checked for One-time and unchecked for Continuous.

    4 votes
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  19. Different Sorting Option in Funds List Display

    I would like to see the addition of the sorting mechanism based on status that is found in the vendors list added to the display of the Funds List Display that can default to "Active" funds. Since the default seems to be all the funds that have ever been appear, it would make more sense to mimic the "Active", "All", "Inactive" that is used for "Vendor Status" than ask users to click on additional facets for "Fund/Ledger Status".

    I don't know what is more favorable among customers (the current facets or the mimicking of status as shown in the Vendor…

    3 votes
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    0 comments  ·  Acquisitions  ·  Admin →
  20. Searching Invoice Lines in an Invoice

    In an invoice with multiple invoice lines, there should be a search (or Find) function added so that specific titles can be found without having to look through multiple pages of invoice lines. This would make searching an EDI created invoice of several hundred lines much easier. This new feature could be similar the find function that currently exists in the portfolios tab when editing the service in an Electronic Collection.

    4 votes
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