Alma

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  1. Direct to source Test Access button

    When you click on the "test access" button or link in drop down menu Alma takes you directly to the e-book/e-journal rather than going splash screen of portfolio resources that directly link to the e-book/e-journal

    or

    Add a button or link that directly goes out to the e-book/e-journal/database on the web skipping the splash window (see attached screen shot. Opening in a new browser windows without taking you away from the Alma browser window you are working on

    11 votes
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    • Add option to remove deleted License records in Alma

      Please consider to add another option 'remove' above the 'delete'
      option for License records.

      Reference to Case number 00451834.

      Thank you for your good consideration.

      18 votes
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      • Barcode field should be active when "Set Barcodes" opens

        When receiving physical items, "Receive and set barcodes" should open the "Set barcodes" dialog box with the barcode field active. This would remove the need to click in the field before scanning in the new barcode.

        53 votes
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        • More order type options for Additional Orders

          We would like more order types to choose from when creating additional orders on a portfolio using the “Additional Order” button. Particularly, Electronic Book - One Time and Electronic Title - One Time.

          Currently there are only a limited number of order types available when creating an order via this method. This creates inefficiencies, because using the Additional Order button is the easiest, quickest and neatest way to create an additional order on a portfolio.

          An example of where this change would be helpful is when purchasing additional copies of a limited-user ebook. Because we don’t have the option of…

          21 votes
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          • Send a notification when a POL marked as manual renewal is added to the task list

            When a PO line is marked as manual renewal and it subsequently appears in the renewals task list a notification should be sent to those with the appropriate role in Alma to advise.

            10 votes
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            • Ability to edit a location instead of creating a new one

              We are aware that this is a fulfillment configuration, but it is one which causes problems with acquisitions.

              We would like the ability to 'edit' existing location codes that would automatically update everything within those locations to the new location, including holdings, items, and PO lines...rather than having to create new locations and move things before deleting the old location.

              This would eliminate the problems with "change physical items" jobs that don't change locations for things with no items attached (common with serials).

              This would also eliminate the problem of POs becoming unlinked from holdings when a location is changed.…

              28 votes
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                1 comment  ·  Acquisitions  ·  Admin →
              • Improve financial forecasting of subscriptions

                It would nice to have more functionality in terms of subscription financial forecasting.

                Although we can roll over subscriptions with a blanket % increase, we would like to be able to input and overwrite this where we know price increases will differ.

                In addition, where we know the increases for multi-year agreements, these can all be set in advance, allowing for more accurate encumbrance figures.

                3 votes
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                • Make the SAVE button more prominent on the Invoice Screen

                  I have had a suggestion from my staff to make the SAVE button on the invoice screen more prominent. We have several workflows where one person puts an invoice in review and then it is checked by a second person before moving to In Approval. We have discovered that the incidences of someone hitting SAVE & CONTINUE rather than SAVE in the new Alma interface has increased. When we looked at the old interface versus the new, we discovered that that SAVE is now white and much fainter. At least having it the same color or size I think would…

                  0 votes
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                  • Work with more vendors who provide SUSHI to make them Alma-certified

                    Factiva and PLoS both provide SUSHI credentials, but they do not work with Alma, and are not currently an Alma-Certified SUSHI vendor. Please work with them so that we can draw our Factiva and PLoS usage via SUSHI.
                    Thanks,
                    Amy

                    2 votes
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                    • Hire an English/Technical writer to create accurate and detailed instructions

                      Hire an English/Technical writer to create accurate and detailed instructions. I can't find instructions I need in order to create and print orders to vendors to whom we do not order via EDI's or email.

                      3 votes
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                      • Notify receiver of Hold Items

                        Currently within an order when the Hold Item box is ticked for an Interested User the patron physical item request is not placed for the item until after the item is received.
                        This means that receiving staff do not get the pop up notification that the item has a user request at the time the item is received.

                        Upon receipt of an item that contains an Interested User with the Hold Item checked can you please generate the same pop up notification generated for physical item requests.

                        We have found that we have to manually add the physical item request…

                        9 votes
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                        • Include the same details in an Acquisitions Placed HOLD as for a Patron Request placed through the repository search

                          Currently, we cannot use the checkbox to hold an item for an interested user in the PO Line to place an item on hold. This is because the information provided when this option is chosen is so much more minimal than what is seen if we put a request on the book from the repository search, that our Fulfillment department often does not expect the hold -- it does not show up when the scan the item in, and it does not indicate who it is for. As a result, items where we use the hold item checkbox from the…

                          3 votes
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                          • Add percentage to reporting codes

                            Now that ExLibris has added the secondary and tertiary reporting codes, it would be really helpful to be able to add a percentage to each of the additional reporting codes so that PO lines and invoices will show the percentage split, just like the fund codes do. This would be especially helpful with ERP so invoices that are split across more than one reporting code/fund would not have to be dealt with manually.

                            1 vote
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                            • Approved Purchase Requests should NOT appear in My Task List

                              The purpose of the My Task List is to highlight and provide easy access to Tasks which are awaiting processing. Only InReview and new, unprocessed Purchase Requests should appear in the Task List.

                              Ex Libris Response: "After the request is approved (or rejected), it is moved automatically to the Unassigned tab (thus, populating the Tasks list) for reference purposes. Users with the Selector - Extended role can delete requests (e.g. from the Unassigned tab), this updating the counter in the Tasks list."

                              We maintain that this is a bug, not an enhancement request -- Ex Libris has not yet completed…

                              43 votes
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                              • Vendor Interface details screen-Administrative Information tab - Incident log section: More characters required

                                Description: Currently, the Incident Log section on the Administrative Information tab of the Vendor Interface Details screen only accepts a certain amount of characters.
                                We have found that you can copy and paste a great deal of information into the field. However, when you select the Save button, the number of characters entered into the field is reduced to approximately 1900. There is no notification that characters have been cut.
                                Can the number of characters entered into the Incident Log field be increased?
                                We would like to have the ability to paste large log files in that field and be…

                                12 votes
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                                • Increase viewable character count when looking at tables of invoice or PO lines

                                  Alma unnecessarily truncates fields and wastes monitor space in the Purchase Order Line Details > Invoice Tab. See in my attachment that both the invoice number field and the Note (piece identifier) field are cut off. At the very least, the entire invoice number should be visible. I understand not all monitors are the same width, but we should be able to see more of this important information. Please fix this.

                                  4 votes
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                                  • Increase the number of vendors available through the SUSHI module

                                    There are many vendors that provide SUSHI setup information that are not certified for the Alma module (Factiva, Project MUSE, and Gale to name a few).
                                    Work with these vendors who do offer SUSHI to get them working through Alma's SUSHI module.

                                    2 votes
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                                    • reporting code

                                      Can secondary and tertiary reporting codes be added to both Analytics and "manage sets" in Alma?

                                      1 vote
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                                      • Enable customization of Receive New Material columns

                                        We would like to have the ability to completely customize the data elements in the Receive New Material columns. Vendor name, for instance, which is not a current column option, would be helpful. Our library, like many others, combines Receiving and Copy cataloging functions, so Brief Level would be an extremely useful column to see at point of receipt, in order to enable easy identification of bibliographic record quality.

                                        1 vote
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                                        • Receiving: continuous vs one-time receiving of items - tabs should retain settings

                                          In Acquisitions - Receive Items, when either the continuous or one-time tab is selected, the Keep in Department check box should retain its status according to the tab selected, e.g. checked for One-time and unchecked for Continuous.

                                          4 votes
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